MWR Program Assistant; Deployed Forces

MWR Program Assistant (Deployed Forces Support)

Join to apply for the MWR Program Assistant (Deployed Forces Support) role at Navy Region Southwest Fleet and Family Readiness (FFR). This position is located in the Fleet and Family Readiness Program, Fleet Readiness, Fitness, Sports and Deployed Support, Naval Base San Diego. The purpose of this position is to perform a variety of administrative functions and accountability for and tracking of equipment and assets annually assigned to the Deployed Forces Program.

• Oversees administrative functions of the Deployed Forces Office.
• Prepares communication on behalf of the program in an accurate and timely manner using proper approved Navy Correspondence procedures as necessary.
• Evaluates, prioritizes and facilitates the flow of work into and from other offices which may impact operational needs of the office. Tracks and meets required deadlines set by region reporting requirements.
• Oversees database management for a variety of office functions such as training, safety requirements and suspense dates for all reporting requirements to higher authority.
• Establishes and maintains files for region instructions, local standard operating procedures and other pertinent region guidance.
• Evaluates a wide variety of administrative, clerical functions, technical and analytical data calls to assist the Deployed Forces Program Manager for reporting requirements to region or higher headquarters.
• Performs a variety of technical work involved in the maintenance and accountability of the multi‑million‑dollar fixed asset and minor property assigned to the Deployed Forces Program.
• As equipment is received the incumbent identifies and properly records in the computerized inventory tracking system. Provides an identification number, cost and origin data to ascertain whereabouts at any given time, analyzes and compares real property and data with computerized listings to ensure accuracy due to the high inventory rotation for CNIC procurement additions, and daily properly transfers to afloat and remote commands with fixed assets and minor property.
• Participates in, prepares, and submits certificates of disposition to DRMO when equipment is no longer usable or serviceable ensuring documentation is maintained and property listings are appropriately changed to reflect disposition.
• Prepares for submission Blanket Purchase Agreements (BPAs) Request Sheets, and Shipping/Receiving Documents. May act as procurement receiver and/or caller in absence of Deployed Forces Program Manager. Ensures that documentation is recorded and matches what is stored in the Defense Property Accountability System (DPAS).
• Assists the Fleet Recreation Coordinators with shipboard visits for pick‑up or delivery of supplies and equipment to ascertain and account for record keeping.
• May serve as the warehouse liaison in absence of material handler.
• Performs other duties as assigned.

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E‑Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must possess and maintain a current driver’s license, as travel is required in the performance of duties.
• Must be able to obtain and maintain a forklift license.
• Must be able to become certified in CPR/First Aid.

• Knowledge of the purposes, objectives, and requirements of various organizational programs and projects to track progress in meeting objectives and use of resources.
• Knowledge of the mission of the Deployed Forces Program sufficient to provide support to the Deployed Forces Program Manager and the staff in the assigned areas.
• Familiarity with concepts, principles and practices in basic financial management, budget and contract administration.
• Practical understanding of pertinent procurement and administrative regulations, policies, procedures, and methods in order to develop, recommend or implement processes and procedures, ensure compliance, apply…