Executive Assistant to President

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The USS Midway Museum is seeking an Executive Assistant to provide high‑level administrative and operational support to the President & CEO and serve as the primary liaison to the Board of Directors. Reporting directly to the President & CEO and working closely with senior leadership, this role is responsible for managing complex executive and board operations, supporting governance processes, and ensuring the effective day‑to‑day functioning of the Office of the President.

The Executive Assistant will coordinate executive and board meetings, manage calendars and logistics, prepare materials and correspondence, including creating PowerPoint presentations, and support special projects and organizational initiatives. This role requires exceptional organization, sound judgment, discretion, and the ability to adapt to changing priorities while working across departments and with Board leadership.

This position requires availability for evening and weekend work as needed to support the schedule, priorities, and activities of the President & CEO. It is an opportunity for a highly trusted and skilled administrative professional to play a central role in supporting executive leadership and governance at the USS Midway Museum through strong administrative support, coordination, and communication.

• Salary – $75,000 - $93,000 per year, varied by experience and education.
• Employer paid medical & dental, life/LTD insurance with optional vision and legal.
• 403(b) retirement plan matching exemplo 100% of the employee contribution up to 6%, with immediate vesting.
• 15 vacation days, 10 staple paid sick days per year, and 10 paid holidays.
• Annual discretionary year‑end bonus program.
• Paid parking.

Executive Trust & Judgement

Earns and maintains the confidence of the President & CEO by exercising sound judgment, anticipating needs, and handling sensitive information with discretion.

Organization & Follow‑Through

Manages complex calendars, meetings, and board logistics with accuracy and consistency, ensuring details, deadlines, and action items are completed on time.

Board & Relationship Management

Builds effective working relationships with Board members, leadership, and staff, serving as a reliable and professional liaison between the President & CEO and the Board of Directors.

Adaptability & Problem‑Solving

Adjusts quickly to shifting priorities, resolves issues independently, and keeps executive and board activities moving forward smoothly.

Technology & Communication Proficiency

Uses administrative and meeting technologies effectively and produces clear, well‑prepared materials, correspondence, and records that support executive and governance work.

Executive and Administrative Support

• Represent and serve as the primary point of contact for the Office of the President & CEO to internal and external stakeholders.
• Provide high‑level administrative support to the President & CEO including complex calendar management, scheduling, and meeting logistics.
• Anticipate executive needs, proactively manage competing часто priorities, and adjust schedules and deliverables in response to changing organizational demands.
• Coordinate and manage all meeting logistics, including in‑person and virtual meetings; set up, monitor, and troubleshoot virtual meeting platforms such as Zoom, Microsoft Teams, and related technologies to ensure seamless execution.
• Prepare and coordinate all materials for executive, board, and committee meetings and professional engagements, including creating PowerPoint presentations, briefing documents, reports, and supporting materials.
• Draft, edit, and proofread correspondence and documents.
• Coordinate internal team meetings and assist with planning executive‑led events and initiatives including venue, travel, catering and technical support.
• Oversee and perform general administrative functions for the organization related to the President’s Office.
• Oversee and provide direction to a part‑time administrative support employee, including task assignment, workflow coordination, and performance feedback.
• R…