Administrative Assistant

Base pay range

$24.00/hr - $26.00/hr

We are seeking a detail-oriented and proactive Administrative Assistant for our client to support the day-to-day operations of a commercial office environment. This role provides administrative and operational support to the on-site team while also assisting with tenant and vendor coordination. The ideal candidate is organized, customer-focused, and thrives in a fast-paced, professional setting.

• Provide administrative support to the on-site operations team, ensuring efficient daily office functions
• Serve as a point of contact for tenants, visitors, and service providers, handling inquiries via phone, email, and in person
• Respond to customer service requests, track issues, and elevate items as appropriate to ensure timely resolution
• Manage incoming and outgoing mail and general correspondence
• Maintain phone and voicemail systems to ensure proper functionality
• Issue and deactivate access cards and coordinate key requests; maintain vendor key sign-in/out logs
• Coordinate with vendors and service providers to support daily operations and services
• Assist with conference room scheduling and meeting coordination
• Support tenant move-ins and move-outs, including documentation and coordination
• Create, distribute, and maintain general notices, communications, and internal updates
• Maintain electronic and paper filing systems, databases, spreadsheets, and directories
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Ensure front office and common areas remain organized and presentable
• Assist with basic administrative projects and tasks as assigned

• Previous administrative assistant, office administration, or customer service experience preferred
• Proficiency in Google Suite required; experience with Microsoft Office is a plus
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in an onsite, professional office environment

Entry level

Full-time

Administrative

Administrative and Support Services

The pay will be determined based on your skills and experience, with a base hourly rate of $24.00 to $26.00. The role may also be eligible for discretionary bonuses and participation in our medical, dental, and vision benefits as well as a 401(k) retirement plan.