Program Assistant, Family and Community Services

Program Assistant, Family and Community Services

Join the Jewish Family Service of San Diego as a Program Assistant. This full‑time position (37.5+ hours/week, non‑exempt) supports the Family Therapy Services team by handling administration, data entry, client interaction, billing support, and program documentation.

• Position Title: Program Assistant
• Organization: Jewish Family Service of San Diego
• Department: Family and Community Services
• Position Type: Full‑Time (37.5+ hours/week), Non‑Exempt
• Work Setting: Fully Onsite
• Reports To: Director of Family Therapy Services
• Pay Range: $21–$24 per hour

• Comprehensive, low‑cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer‑covered life insurance

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (if they fall on a scheduled workday) and floating holidays
• 2 Wellness Days to support mental wellness

Position Overview

Please note:

this position is contingent upon the successful award of a contract and availability of funding. Employment is not guaranteed until both the contract and necessary funding are secured. The Program Assistant will use organizational skills and office experience to make a meaningful difference by assisting with data entry, preparing reports, supporting billing and fiscal management, greeting clients and visitors, preparing for audits and maintaining program documents.

• Check guests/clients in and out in a welcoming manner
• Answer or route phone calls and emails as appropriate
• Maintain a clean and organized environment
• Interact effectively and courteously with all levels of management and staff
• Conduct purchasing and maintain copies of requests for program items, track use of flex funds and incentive distribution to graduating clients
• Process receipts for monthly expenses into Paper Save system
• With the Director, support invoicing for therapeutic services
• Enter client and programmatic information into program‑specific databases and review/ edit existing data files as appropriate; assist in regular file audits
• Assist in developing and implementing administrative policies and procedures to ensure compliance with agency and contract requirements
• All other duties as assigned

• Ability to pass a pre‑employment drug test and criminal history background check
• Valid CA driver’s license, insurance, reliable personal vehicle, willingness to travel off‑site
• Ability to handle stress tactfully and appropriately
• Excellent written and verbal communication skills

• Bachelor’s level education in Psychology, Social Work, or related field preferred
• Bilingual preferred

Physical Requirements

Regularly required to sit, talk, and listen; frequently required to stand, walk, use hands and arms to type on a keyboard, handle papers, and reach for the phone; may occasionally lift or move up to 20 pounds and occasionally lift or move up to 25 pounds.

Important Notice

Please submit your résumé and cover letter with your application. Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service Of San Diego

Jewish Family Service of San Diego is a client‑centered, impact‑driven organization working to build a stronger, more resilient community. For over 100 years, it provides a trusted resource with an array of life‑changing services. At JFS, employees are treated with dignity and respect and are encouraged to be partners in Moving Forward Together
. To learn more about JFS, visit jfssd.org.

Equal Opportunity Employer

• Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.