Administrative Support Specialist

One Federal Solution (OFS) seeks an Administrative Support Specialist to join our team in San Diego, CA. The role involves providing crucial administrative and technical support to Managers, Supervisors, and Leadership. Responsibilities include budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

Active Secret Clearance required.

• Assist the HR Manager and Leadership with personnel processing.
• Support budget report preparation.
• Provide note‑taking and administrative support for conferences and meetings.
• Prepare read‑ahead materials and coordinate logistics for meetings and training conferences.
• Issue and manage building, identification badges, and keys for assigned personnel.
• Track hiring‑event selections and enter data into agency task‑management systems or spreadsheets.
• Maintain accurate tracking of workload, facility assignments, student activities, and instructor assignments.
• Research and order office supplies and basic materials.
• Organize and manage correspondence.
• Support vehicle officer with government vehicle use.
• Update and maintain travel and leave schedules for leadership.
• Answer phone messages and forward appropriately.
• Update and submit briefing slides for release approval.
• Organize and schedule regular Teams meetings for leadership and staff.
• Track and manage BI inventory, including equipment and vehicles.
• Update recruitment calendars and external website.
• Format and update the Recruitment and Retention Plan as needed.
• Assist in uploading resumes from events to the applicant tracking system.
• Draft and send communication to candidates and applicants.
• Coordinate event planners for the Summer Intern Recognition ceremony.
• Update the Director Awards webpage and manage plaques/trophies.
• Work with Public Affairs Office on the Director Awards Annual Ceremony.
• Schedule and support Executive Review Panels for D‑Intelligence vacancies.

• High school diploma or equivalent.
• Two years of relevant administrative and technical support experience.
• Active Secret Clearance.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent attention to detail and ability to handle confidential information.

• Experience with budget preparation and travel‑related reports.
• Event planning and coordination experience.
• Familiarity with applicant tracking systems.
• Knowledge of government or defense processes and procedures.

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. As a certified Service‑Disabled Veteran‑Owned Small Business (SDVOSB), OFS is committed to providing high‑performance solutions to government partners.