Operations Coordinator

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Our client is looking to fill the role of Operations Coordinator. The Operations Coordinator is responsible for supporting the efficient day-to-day operations of the office by managing a variety of administrative tasks, coordinating office events, and responding to facility-related requests. This role serves as a key point of contact for employees, vendors, and facility services, ensuring the smooth execution of office events, handling work orders, and overseeing routine office administration.

This is an in-person opportunity located in La Jolla, CA, with operating hours from 8:00 a.m. – 4:30 p.m., Monday through Friday. The position will be primarily based at the front desk of our headquarters. The ideal candidate will be dependable, flexible, punctual, and possess a can‑do attitude. You must be able to work independently under deadlines, prioritize your workload, and maintain a professional appearance, taking your role as the "first contact" ambassador seriously.

• Pay rate: $28 per hour temp, $60,000-$70,000/year if taken permanent
• 8am – 4:30pm
• Since this person is at the front desk, they need to be present at the office Monday - Friday as visitors and vendors come in Monday – Friday
• Long term temp

• Serve as the first point of contact for visitors, providing professional and friendly service.
• Manage incoming calls and inquiries, directing them appropriately.
• Organize and distribute mail and packages from delivery services.
• Maintain office supplies and kitchen stock, researching and selecting vendors for best pricing.
• Assist in onboarding new employees by setting up office access and equipment.
• Create badges, nameplates, and manage access control for staff.
• Ensure office common areas (e.g., kitchens, conference rooms) are clean and well‑stocked.
• Draft and update internal signage, building notices, and announcements.
• Assist or perform any administrative duties or operational duties assigned by supervisor.
• Plan, organize, and execute corporate events, meetings, and assist with conferences.
• Coordinate event logistics including catering, venue setup, and equipment.
• Source and negotiate with vendors, ensuring quality service and cost‑effectiveness.
• Track event expenses, manage budgets, and provide financial updates.
• Oversee guest registration, check‑in, and ensure a smooth attendee experience.
• Ensure proper communication of event details to stakeholders.
• Address any last‑minute technical or logistical issues during events.
• Manage corporate meeting space schedules to avoid conflicts.
• Act as the main contact for vendors, security, and building management.
• Oversee building systems (HVAC, plumbing, security) to ensure proper functionality.
• Coordinate maintenance requests and troubleshooting for office equipment.
• Maintain a safe and secure work environment, adhering to safety standards.
• Review and approve vendor invoices, researching new vendors as needed.
• Ensure regular inspections and maintenance of office spaces and equipment.
• Handle facility‑related emergencies and coordinate solutions.

• Associate or bachelor’s degree in business administration, operations management, or a related field.
• 2-4 years of experience in operations, administration, or event coordination; facility coordination experience is a plus.
• Strong ability to manage multiple tasks, priorities, and deadlines with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with budgeting and management.
• Strong written and verbal communication skills for coordinating with teams, vendors, and guests.
• Ability to perform under pressure, solve operational challenges, and work independently with initiative.
• Experience in vendor relationship management and cross‑functional collaboration.
• Ability to lift and move up to 30 lbs.
• Professional appearance required.
• Understanding of safety regulations, office equipment, and security systems.

If you meet the required qualifications and are interested in this role, please apply today.

Solomon Page…