Accounts Receivable Accountant

Description

School Mission Statement & Profile

Founded and rooted in the Gospel values of the Catholic Church and the charism of the Sisters of St. Joseph of Carondelet, the Academy of Our Lady of Peace (OLP) empowers young women in an innovative learning environment that honors the individual while fostering community and develops faith-filled leaders dedicated to the “love of God and the dear neighbor without distinction.”

OLP is a school of approximately 750 students, committed to creating a diverse and inclusive educational community. The school emphasizes 21st-century learning, academic excellence, and the development of leadership skills. Our professional culture values collaboration, lifelong learning, and a growth mindset. Students are encouraged to actively participate in the school community, and OLP graduates are prepared to make a positive impact in STEAM fields and beyond.

The Accounts Receivable Accountant is a non-exempt, full-time on-site position. The Accounts Receivable Accountant at the Academy of Our Lady of Peace (OLP) is an integral team member of the Business Office. This position is responsible for accounting functions, ensuring accurate and timely financial information. Creates financial transactions that include posting information to accounting journals, worksheets, and accounting software systems. The Accounts Receivable Accountant manages all aspects of accounts receivable management, including but not limited to tuition and reconciling accounts.

• Record revenue from all sources and provide accounting support.
• Record and manage tuition and fee payment, collection and recording in the general ledger and FACTS (subledger).
• Oversee enrollment of students including collection of tuition contracts, ensuring tuition accounts set up and collection and recording of registration fees.
• Communicate with Admissions departments regarding the status of returning students during re-enrollment.
• Review annual enrollment contracts and adjustments for completeness and ensure accurate billing of all tuition related revenue.
• Onboard new family tuition agreements and track tuition assistance grant awards.
• Parent contact for collections, billing issues and tuition and fees.
• Apply annual payer discounts, tuition assistance and/or scholarships to FACTS accounts (subledger) and record in the general ledger.
• Ensure that the school tuition delinquency policy is enforced and maintain tuition write offs to a minimum.
• Process, collect and record all incidental revenue in the GL for all school fees – summer school, athletics, enrichment camps, transportation etc.
• Maintain donation, grant and pledge accounting and recording of revenues as restrictions are satisfied in accordance with GAAP.
• Complete aging and analysis reports monthly.
• Support tuition assistance process, preparing schedules, worksheets and recording in systems.
• Assist with tuition assistance application review and awards.

• Record cash receipts including cash, checks, credit card and ACH.
• Responsible for deferred tuition amortization entries and deferred tuition assistance in the GL.
• Prepares entries, daily bank activity including recording cash receipts, credit card deposits, wire transfer and ensuring coding is accurate and reconciles supporting documents.
• Reconcile all credit card deposit activity to the bank statements, close to appropriate revenue account and post to the GL. Process all credit card refunds and issue transaction and reconciliation records.
• Record cash, checks, tuition FACTS remittance, stock donations, ACH and wire transfers in the GL.
• Coordinate with Advancement Office to ensure all gifts and pledges are accurately accounted for (restricted/ unrestricted gifts).
• Assist with month end close with documentation and reconciliations.
• Assist with annual audit, including preparation of year end schedules, reconciliation and PBC list.
• Provide accurate and timely financial reporting as required.
• Prepares and maintains records to ensure accounts are justified and reviews accounting information to identify and resolve inaccuracies or imbalances.
• Contributes and assists in maintaining…