Accounts Payable Specialist

Overview

Malcolm Drilling has been innovating and leading the deep foundation industry for over six decades. As part of our deep foundations, retention systems, and ground improvement services, we also provide a range of special applications and dewatering techniques. By implementing Design/Build, we execute projects quickly and effectively, allowing for timely collaboration with owners and contractors. This service is offered nationwide through our regional offices.

Job Title: Accounts Payable Specialist

City, State: San Diego, CA

Employment Type: Temp-to-Hire

Schedule: Full-Time (40 hours per week)

• Review invoices against purchase orders and receivers for errors and discrepancies.
• Audit invoices for procedure accuracy
• Research and resolve various invoice discrepancies
• Communicate invoice discrepancies with other employees and/or with vendors
• Respond to e-mail or phone questions addressed by other district offices
• Match invoices with PO’s
• Scan invoices and backup using scanning software
• Code invoices to correct general ledger accounts and ensure proper entry into accounting software.
• Routine heavy data entry of invoices into accounting software
• Route invoices for approval using accounting software
• Reconcile vendor accounts using accounting software
• Enter and/or edit vendor information in the vendor master file
• Perform various A/P related projects directed by the Business Office Manager

• 0–3 years of Accounts Payable experience or a new graduate with a degree in Accounting or Finance.
• Ability to communicate both verbally and through writing in a professional, courteous, and knowledgeable manner
• Ability to prioritize and organize tasks according to deadlines and complete them in a timely manner.
• Knowledge of basic accounting principles
• Intermediate Excel skills required