Accounts Payable Specialist

Overview

Title: Accounts Payable Specialist
Compensation: $52-59K + Bonus + Equity
Location: North County San Diego, CA (Hybrid: 3 days onsite, 2 days remote)

Our client is a publicly traded biotech company, with multiple U.S. and international locations, seeking an experienced Accounts Payable Specialist to join their team. Committed to advancing scientific innovation and developing treatments, their culture is collaborative, mission-driven, and focused on supporting both personal and professional growth.

• Process daily invoices (2-way and 3-way match), including complex/GMP-related invoices; work with internal teams to resolve discrepancies.
• Assist with weekly payment runs to ensure timely vendor payments.
• Monitor GR/IR reports and resolve outstanding items.
• Reconcile vendor statements; manage AP aging reports and follow up with suppliers as needed.
• Work with suppliers to correct or update banking information.
• Support system upgrades and implementations, including testing and documentation.
• Audit weekly employee expense reports for compliance and assist employees with resolving audit issues.
• Monitor unsubmitted expenses in Concur and follow up as needed.
• Provide day-to-day Concur support, including credit card reconciliation issues.
• Maintain accurate Desktop Procedures and assist with onboarding/training.
• Provide documentation for internal and external audits.
• Prepare Excel reports and support ad hoc reporting requests.
• Assist with 1099 reconciliation and filing.
• Provide backup AP processing support during absences or peak workload periods.

• Associate's degree in Accounting, Finance, or related field (or equivalent experience).
• 5+ years of Accounts Payable or relevant accounting experience.
• Strong understanding of AP processes and invoice workflows.
• ERP system experience (SAP and Coupa preferred); proficiency with Concur.
• Intermediate to advanced Excel skills.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and interpersonal skills for working with internal teams and vendors.
• Ability to work independently, prioritize tasks, and adapt to shifting demands.
• Customer service-oriented with a focus on continuous improvement.

• Experience with 3-way match and resolving price/quantity variances.
• Strong SAP experience, especially related to new system implementations.
• Concur and T&E processing experience.

Note:

Compensation for this role and other roles is determined by a wide array of factors including skill sets, experience, training, licensure, location, and business needs. Salary range is disclosed where required by law. The role may be eligible for discretionary bonuses and benefits including medical, dental, and vision, and the company's 401(k) plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its affiliates are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also informs applicants that workplace discrimination is illegal.

Vaco by Highspring and its affiliates respect your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state-specific policies here.
• Residents of all other states may access our policies here.
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Determining compensation for this role depends upon a wide array of factors including skill sets, experience and training, licensure and certification requirements, office location, and other geographic considerations, as well as other business and organizational needs. The salary range noted in this posting is disclosed as required by local law. The individual may also be eligible for discretionary bonuses.