Senior Accounting Lead; AP​/AR focused

Overview

Senior Accounting Lead (AP/AR focused) — San Carlos, CA / Remote. Finance - Deprecated. Remote. Full-time.

What We re About
At Brew Bird, we believe in building a sustainable future in coffee. We re developing a technology platform to scale the $100 billion specialty coffee market, while working with top local and national roasters to bring the highest quality cup of coffee to every home and office. Brew Bird is backed by some of the world s best venture funds. We re a passionate team of builders who use technology to craft elegant and delightful solutions to challenging real world problems.

Come drink some coffee with us!

We re looking for a seasoned Senior Accounting Lead who specializes in AP/AR tasks to help us keep our financial operations running smoothly and accurately as we scale. You ll handle the full lifecycle of payables and receivables from invoice validation to payment execution and financial documentation; ensuring timeliness, accuracy, and clear communication across teams and vendors.

This is a fractional, contract-based role suited for someone who values autonomy, consistency, and delivering “name-brand quality” work. If you re the type who takes pride in building and driving process optimization, bulletproof documentation, and prompt payments, we d love to work with you.

• Manage full-cycle AP and AR processes, ensuring accuracy and timeliness of all transactions
• Handle invoice receipt, validation, and payment across multiple platforms (, Expensify, bank wires, etc.)
• Work cross-functionally to apply correct GL codes to vendor invoices, including complex, multi-line billing
• Oversee customer and vendor onboarding, including W-9 collection, payment setup, and account maintenance
• Generate financial documentation and reporting to support monthly close and compliance reviews
• Manage expense reviews and approvals; chase for compliance where needed
• Oversee shipping and receiving reclamation, ensuring cost alignment between operations and accounting
• Maintain impeccable records, ensuring every transaction is traceable and auditable

• Proven history of managing end-to-end AP/AR for high-quality or “name-brand” customers
• Experience with billing, expensing, and payment platforms (e.g., , Expensify, Net Suite, Quick Books, or equivalents)
• Deep understanding of GL structure and correct invoice attribution practices
• Financial documentation generation experience (invoices, reconciliations, POs, payment schedules)
• Experience in customer and vendor onboarding workflows
• Familiarity with shipping and receiving reclamation or cost-matching between operations and finance
• U.S. citizen or permanent resident
• Based in or near the San Francisco Bay Area / California
• Hands-on experience with , Quick Books, and Expensify
• Experience with invoice automation tools and process optimization

We operate with a spirit of generosity. We go the extra mile to act in ways that allow others to experience happiness, success and fulfillment - in big ways and small. We believe acting and communicating openly, honestly and generously is a virtuous cycle.

We do the work that truly matters. There s so much we can do, and so we ruthlessly focus on the things that allow us to have the most impact. To us, results matter more than hours worked or time spent. We protect our time and are considerate of the time of others so that we can all be at our best in work and life.

We believe in joining forces. We bring people with different experiences, backgrounds and perspectives together to accomplish far more than we ever could alone. When we don t know something, we ask. We believe in supporting each other and ultimately hold ourselves accountable to each person that makes up the Brewbird whole - our customers, roasting partners, employees and more.

We prove bold ambition and integrity can co-exist. We re in it for the long haul. We set big, audacious goals - ones that make our hearts proud - and take the responsibility that comes with them seriously. We re honest with ourselves and others about where we are and what we re working on. We keep on keeping on with persistence…