Manager, Project Estimates

JOB SUMMARY

The Manager, Project Estimates reports to the Deputy Director, Project Controls, and is responsible for the administration of the procedures, standards, policies, and best practices related to cost estimate and risk management activities for the Peninsula Corridor Joint Powers Board (PCJPB or Caltrain).

• Develop project cost forecasts, funding needs, and other related economic analysis for Operations or Capital Programs.
• Develop and implement cost estimates for different types of deliverables for operation or capital projects.
• Develop contingency budgets for cost estimates based on the risk analysis or risk profile of deliverables.
• Develop and communicate cost estimates, risk and contingency management policies and processes for the Capital Program.
• Support project teams, project controls, and managers in obtaining project financial information, meeting grants and funding requirements, and performing project performance analysis.
• Support the implementation of process improvements for the internal and external Rail Development Groups.
• Apply historical costs and market-current conditions to produce accurate estimates.
• Develop or oversee the development and implementation of Key Performance Indicators (KPIs) for monitoring cost, budget, contingency and estimate performance.
• Develop and implement standards for Cost Estimating and Risk Management processes, and models and templates to be used by Rail Development.
• Develop or update documentation for procedures, instructions, standards, and training material.
• Coordinate with Information Technology and other offices the implementation of upgrades of existing or new software tools in support and integration of Cost Estimates and Risk Management processes.
• Supervise staff. Hire, mentor, train, coach, and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.

• Prepare budget/cost estimates for Rail Development Programs’ new project deliverables, change orders, cash flow and annual budget funding needs.
• Develop and manage cost models and standards in support of Rail Development Program needs.
• Responsible for the development, implementation and oversight of Cost Estimates and Risk Management procedures, standards, policies, and best practices.
• Develop and implement methods, techniques, and KPIs for assessing financial performance against objectives.
• Monitor and analyze project KPIs and adjust cost models, including Primavera P6 cost loaded schedules, as necessary.
• Perform cash flow analysis and cost accounting.
• Assist project controls personnel in the development and production of capital project status reports.
• Develop reports for management, and presentation materials for internal and external stakeholders.
• Interpret, summarize, and explain information to a variety of audiences.
• Assist in the development and operation of project related web sites and dashboards.
• Work independently with little or no supervision.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Works under the general supervision of the Deputy Director, Project Controls, who provides policy guidance, establishes goals and objectives, monitors and evaluates performance.

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Civil Engineering, Construction Management or equivalent field or closely related field.
• Five (5) years of cost estimates experience in capital projects or programs for large infrastructure projects.
• O…