Office Manager

Job Description

We are a well-established tree company in the peninsula, looking to hire an Office Manager to oversee daily administrative operations and ensure the workplace runs efficiently. The ideal candidate will have previous experience working at a Tree/Landscape/Construction company and at least 3 years bookkeeping experience. Strong written and verbal communication skills are equally important.

Candidates should be responsible, well organized, and have the ability to prioritize efficiently and manage multiple tasks. Looking for a team player with a positive problem-solving approach and strong leadership skills.

• Answer incoming client communications & schedule appointments
• Manage office files, mail, break room supplies
• Provide administrative assistance to management team
• Order company logo merchandise and marketing materials
• Maintain accurate and up-to-date records of all business licenses, permits, and insurance policies

• Accounts Receivable: create invoices and organize supporting billable documents, track and follow up for payments.
• Accounts Payable: maintain electronic & paper files, check invoices and pay bills.
• Manage certificates of insurance for vendors and customers

• Provide weekly reports for timesheet approval
• Print weekly pay checks
• Coordinate new hire paperwork, onboarding & offboarding
• Process health benefit elections
• Plan team outings

• Proficient in Quick Books Online, Excel, Word, Google Suite, email and general Mac computer usage
• Accounting & record keeping experience
• Ability to prioritize and multi-task
• Strong organizational and communication skills
• Deadline and detail-oriented

Ned Patchett Consulting is a firm that specializes in Arboricultural Consulting, Tree Preservation Services and Landscape Design Services surrounding mature and heritage trees. Integrity, honesty, experience and a passion for our work is our company philosophy. Our goal at Ned Patchett Consulting is to provide superior services at economical prices and to provide our clients with excellent customer service. Please visit