Equity & Compliance Coordinator; Confidential Administrative Support II), Human Resources Division

Equity & Compliance Coordinator (Confidential Administrative Support II), Human Resources Division

Job no: 554089

Work type: Staff

Location: Southern California|San Bernardino - San Bernardino Campus

Categories: Bargaining Unit|Confidential,Job Search Category/Discipline|Administrative,Appointment Type|Probationary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Under the general supervision of the Executive Director and Associate Director, the Equity & Compliance Coordinator provides day-to-day administrative and operational support for the Office of Institutional Equity & Compliance, including administrative coordination of hearings conducted under the CSU Nondiscrimination Policy. The position performs a variety of administrative and technical duties requiring working knowledge of departmental procedures and compliance requirements.

• Serve as the primary confidential liaison between the Office of Institutional Equity & Compliance (IEC), Employee & Labor Relations
• Briefs the Vice-President for Human Resources, on reported grievance and Nondiscrimination Policy complaint trends, potential PERB claims, arbitrations, and potential disciplinary actions.
• Analyze, track, and maintain all Nondiscrimination Policy complaints and related CBA grievances (including those held in abeyance for nondiscrimination investigations).
• Prepare and present confidential case summaries during Multidisciplinary Team Meetings
• Collect, organize, and transmit privileged documents for PERB, EEOC, OCR, Chancellor's Office of General Counsel, and Attorney-General inquiries, ensuring attorney-client and work product protections.
• Advise complainants, stewards, and managers on the interplay between CBA grievance rights and CSU Nondiscrimination Policy procedures; draft written communications that safeguard bargaining-unit rights while protecting management interests.
• Conduct confidential triage of Title IX, DHR, whistle-blower, and retaliation complaints; schedule and attend and take notes during intakes/interviews; create trauma-informed summaries and evidence matrices for investigators and counsel.
• Maintains case files for information, records and reports; inputs confidential data into databases related to Civil Rights, Title IX and Whistle blower reports. Requests CBA grievance complaints, outcomes, and personal files from Faculty Affairs and Development and/or Employee Labor and Relations.
• Track supportive measures and pregnancy-related modifications.
• Compile and analyze sensitive trend data to inform university Cabinet officials, campus risk-management and policy revision.
• Regularly involved in preparing communications in relation to grievance & complaint concerns.
• Collects grievance & complaint information and views information that may affect an employee's good standing in bargaining unit positions.
• This position is involved in providing information for investigations that may affect collective bargaining unit positions.
• Be privy to and consistently utilize sensitive and highly confidential data related to grievance and complaint processing. Such information would include but is not limited to processing and administering information contained in case files for PERB unfair labor practice cases, and contract grievance arbitration cases.
• Coordinates with Employee Labor and Relations or Faculty Affairs and Development, for the referral of matters related to CBA grievances submitted to IEC.
• Explain verbally and in writing the appropriate grievance process (CBA vs CSU Nondiscrimination Policy) and applicable processes when both the CBA and CSU Nondiscrimination Policy apply to a complaint. Ensure Complainant's are aware of procedures to preserve CBA rights when CBA grievance processes are placed in abeyance when Nondiscrimination Policy procedures supersede CBA grievance procedures. May act as an internal and external resource on the CSU Nondiscrimination policy and procedural matters.
• Adheres to and stays current to a variety of complex federal and state regulations and university policies, procedures, all Collective Bargaining Agreements and Executive Orders.
• Assist department management and investigators in collecting, reviewing and organizing evidence. Summarize evidence as needed.
• Maintains a list of all CBA grievances placed on abeyance due to a Nondiscrimination Policy complaint.
• Administrative & Title IX/DHR Program Operations
• Manage IEC administrative infrastructure: budget development and monitoring, procurement, travel, equipment maintenance, and secure document-transfer systems.
• Supervise student assistants; coordinate office workflow, meetings,…