Grants Fiscal Business Manager​/Social Work; UEC

Grants Support Fiscal Business Manager/Social Work (UEC)

California State University, San Bernardino

Job No: 543086

Work type: Auxiliary

Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location)

(This is not a state position)

University Enterprises Corporation at CSUSB (UEC) supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We manage campus business enterprises such as dining, bookstore, convenience store, and vending services, and serve as the grantee for federal, state, and local funding for research and sponsored projects.

Temporary, Non-Exempt, Full Time, Benefited position through 12/31/2025. Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance.

Salary: $4,731.91 to $5,186.90 per month.

Location: CSUSB Campus

Work Schedule: 40 hours per week. Typically Monday-Friday, 8:00 AM-5:00 PM. Some nights and weekend work may be required.

First Review Deadline: This position will remain open until filled.

Under minimal supervision of the Social Work Grants Project Coordinator, the Grant Support Fiscal Business Manager will work independently to:

• Provide administrative support for efficient office operation, including maintaining equipment and making travel arrangements.
• Manage administrative systems and projects, ensuring organizational effectiveness and problem resolution.
• Handle sensitive information with confidentiality and professionalism.
• Offer general office support to grant coordinators, faculty, staff, and the School of Social Work.

• Act as a point of contact for post-award issues, ensuring compliance with regulations, policies, and funding terms.
• Perform fiscal and budget analysis, financial management, and problem solving across multiple grants to ensure optimal allocation and use of funds.
• Analyze funding sources across grants to identify opportunities for combining resources and maximizing impact.
• Develop and manage grant budgets, monitor performance, and identify cost saving opportunities.
• Prepare and present financial reports, track documentation, and participate in audits.
• Manage, review, and authorize transactions, including travel claims and expenditure documents, ensuring compliance.
• Conduct budget variance and account analysis to resolve issues, prepare budget adjustments, and cost transfers.
• Oversee financial administration of grants, from award to closeout, ensuring compliance with policies.
• Lead fiscal tasks for grant-funded administrative staff, providing guidance and expertise without direct supervisory responsibilities.
• Provide guidance on cost sharing, effort certification, and compliance monitoring for grants.
• Monitor contractor expenditures, track cost share commitments, and ensure timely submission of financial documentation.
• Facilitate coordination between internal departments and external partners, addressing grant-related issues.
• Local travel to outreach and recruitment events may be required. No overnight travel required.
• Perform additional duties as assigned.

• Education:
  • Associates degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field.
• Experience:
  • Two years of progressively responsible professional experience in analyzing data, including at least one year involving duties such as preparation, justification, analysis, or the control and administration of a budget or budgetary process, preferably in a university or grant‑funded environment.
  • Proficiency with appropriate software, including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
  • Critical strengths including reliability, attention to detail, strong self‑initiative, and the ability to work independently.
  • Professional demeanor with the ability to work effectively with diverse populations.
  • Excellent interpersonal and communication skills, along with a strong customer service orientation.
• Other:
  • Working knowledge of practices, procedures, and activities related to grant administration, including fiscal and budget management.
  • General knowledge of the methods and challenges of organizational and program management, especially within a university setting.
  • Ability to interpret and apply program rules, regulations, and funding terms, ensuring compliance with institutional and funding agency policies.
  • Use initiative and resourcefulness in planning work assignments and implementing improvements in grant administration processes.
  • Collect, compile, analyze, and evaluate financial and administrative data, and make informed verbal or written presentations based on this analysis.
  • Recognize and work effectively within a diverse university environment, respecting…