Student Placement and Fieldwork Support Coordinator; Administrative Support Coordinator II

Overview

Under the general supervision of the Associate Dean of the college and the lead direction of the SSP, the Administrative Support Coordinator will perform diverse and complex administrative functions related to clinical practice placement/fieldwork and student advisement. Working collaboratively with department staff, Program Coordinators, and District Personnel, the individual is responsible for maintaining student placement and fieldwork records and student and internship activities using required databases.

• Coordinate student teaching and observation placements with district personnel for Multiple Subject, Single Subject, and Special Education programs each semester to ensure candidates are matched with appropriate school sites and supervising teachers.
• Conduct ongoing follow-up with school districts to obtain confirmation of candidate placements and continue contact until all placements are fully secured, ensuring timely and complete placement coverage each term.
• Update placement information as districts provide confirmations to maintain accurate and current records for program coordination and compliance.
• Notify the appropriate program coordinator of any changes in student teaching or observation placements to ensure program continuity.
• Document candidates’ placement status in the required electronic databases and maintain organized files to support accurate reporting, program audits, and smooth operational workflow.
• Utilize expertise in People Soft and related databases, applying troubleshooting and problem-solving skills to streamline placement and supervision processes.
• Maintain effective communication between the Supervision Office, department staff, and school district personnel to provide assistance with student placements.
• Process student teaching and observation applications each semester to ensure candidates move through required fieldwork steps efficiently and receive timely placement consideration.
• Verify that all Program and Supervision conditions have been met—including grades in People Soft, required examinations, and other prerequisites—to ensure candidates are adequately prepared and eligible for placement.
• Maintain and update electronic databases and placement records, including creating or updating candidates’ conditional admit files, to ensure accurate and accessible information for program operations and reporting.
• Review candidates’ program plans and notify the appropriate program coordinator when conditions or requirements are unmet to support early intervention and keep students on track for program completion.
• Verify enrollment in required courses prior to Census each semester to confirm that candidates are properly registered and eligible for student teaching or observation activities.
• Reconcile course enrollments each semester and notify department chairs, program coordinators, supervisors, and school district partners of student drops or changes to prevent placement disruptions and maintain compliance with program guidelines.
• Provide high-quality support to current and prospective students through email, phone, and in-person communication to promote understanding of program expectations and ensure positive student experiences.
• Notify current students prior to Census if they are not enrolled in the appropriate courses to allow timely corrections and ensure continued eligibility for fieldwork and supervision requirements.
• Participate in student and supervisor orientation activities for Multiple Subject, Single Subject, and Special Education credential programs to ensure all stakeholders understand program expectations, procedures, and requirements.
• Provide recommendations and evaluations of proposed solutions to supervision and placement concerns to support informed decision-making and continuous improvement of program operations.
• Develop, present, and run reports on recorded supervision observations and evaluations to provide accurate, timely data that supports program monitoring and compliance efforts.
• Update Program Coordinators weekly with supervision and evaluation data to ensure they remain informed of student progress, supervisor activity, and any…