Creative Instructor Program Coordinator ( Part-time

Reports To: Executive Director

Employment Type: Part-Time, Non-exempt

Schedule: Part-time, includes some evenings/weekends depending on programming needs

Compensation: $35 per hour, up to 20 hours per week

The CIP Program Coordinator is responsible for coordinating all day-to-day operations of the Creative Instructor Program (CIP), a workforce development and arts education initiative. This role ensures smooth participation and progress for each mentee instructor/program participant, accurate reporting, consistent communication with partners, and effective scheduling of program activities.

The Coordinator oversees recruitment cycles, onboarding, training sessions, workshop scheduling, data tracking, events, and provides ongoing support to mentee instructors/program participants throughout their teaching residency.

Manage daily operations of the Creative Instructor Program to ensure a positive experience for mentee instructors/program participants, studio staff, community members, and partners.

Serve as the primary point of contact for mentee instructors/program participants regarding scheduling, logistics, training requirements, and program expectations.

Maintain accurate program records, calendars, forms, and communications.

Assist with onsite support during workshops, orientations, or program events as needed.

Assist with annual recruitment (April 1–June
1) including reviewing applications, scheduling interviews, and communicating with applicants.

Facilitate onboarding steps such as Livescan coordination, demographic surveys, required training sessions, and orientation.

Collect mentee instructor/program participant bios, headshots, lesson plans, and required documentation.

Coordinate pedagogy training, workspace management training, and DEI sessions.

Support mentee instructors/program participants throughout their time in the program.

Manage workshop scheduling, studio bookings, and teaching calendars.

Provide communication, templates, preparation guidelines, and teaching support resources.

Assist with coordinating mentorship pairings, peer learning sessions, and observation schedules.

Coordinate communication with partner institutions including:

• San Bernardino Valley College
• California State University of San Bernardino
• University of Redlands
• University of California Riverside

Support partner‑led workshops, mentorship opportunities, and networking events.

Help organize community‑facing activities such as showcases or cohort meetings.

Schedule workshop dates, locations, and studio spaces.

Assist with material requests, inventory coordination, and supply reimbursements.

Ensure mentee instructors/program participants receive relevant guidelines for setup, breakdown, classroom management, and reporting.

Prepare weekly and monthly reports on program participation, workshop attendance, instructional hours, and progress metrics.

Maintain organized digital files on mentee instructors/program participants, workshops, surveys, and evaluations.

Support program compliance needs associated with grant funding and organizational requirements.

Track payments including ticket revenue splits (60% instructor / 40% admin & supplies) and stipend documentation.

Organize or assist with:

• Instructor orientations
• Cohort and peer‑learning meetings
• Group shows / showcases

Manage event communications, logistics, and scheduling.

• Experience in program coordination, arts education, nonprofit operations, or community-based programming.
• Strong communication and interpersonal skills.
• Ability to manage schedules, multitask, and meet deadlines.
• Basic proficiency with administrative and project management tools (training can be provided).
• Experience with community arts or education organizations is a plus.

• Clear and professional communication.
• Strong organizational and administrative…