Event Coordinator - Children and Family Services

Overview

The Department of Children and Family Services (CFS) is recruiting for an Event Coordinator. The CFS Event Coordinator will assist with coalition building efforts in the community by coordinating interagency projects, and representing CFS with the community and other governmental agencies. This position is located in Redlands.

• Establishes and maintains effective working relationships with community organizations, government agencies, and the general public; represents CFS at meetings or functions and serves as an information resource to the community.
• Works with community-based organizations and other agencies on interagency projects.
• Plan, organize, and direct conferences, special events, and programs. Coordinates organizational representation at community-based events.
• Create event planning timelines, checklists, and post-event analysis reports.
• Communicate pre-event instructions with vendors, volunteers, assigned staff, and event hosts.
• Research and recommend viable sites; develop logistics for large events, including parking, traffic control, travel, and hotel accommodations.
• Ensure day-of-event details are addressed, including delivery of materials, pre-event set-up, and briefing of information for major stakeholders.
• Develop and distribute requests for proposals, evaluate proposals, select sites and vendors; conduct site visits, review contracts, and assist with negotiations.
• Assist in monitoring and adherence to budgets.
• May perform staff support functions for CFS; attend meetings, participate in committees and other organizations.
• May supervise a small support staff.
• Provide vacation and temporary relief as required.

Experience:

Two (2) years of full-time event planning work experience coordinating large (100+ attendees) scale events.

Education:

Associate’s degree or equivalent units in social/behavioral science, public health, public/business administration, or a closely related field. Degrees or coursework completed outside of the U.S. must be accompanied by an evaluation report indicating equivalency. The ideal candidate will have superior communication, organizational, customer service and time management skills and a proven track record managing and meeting tight deadlines. The ability to work effectively with staff and vendors while handling multiple projects is a must.

Application Procedure:
Complete and submit the online employment application and supplemental questionnaire by the filing deadline. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.

Evaluation Procedure:
There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire only; resumes will not be reviewed. Provide detailed work experience in both your work experience and supplemental questionnaire.

To ensure timely submission, please allow ample time to complete and submit your application before the deadline. Applicants will be automatically logged out if they have not submitted the application and required materials prior to the deadline. You will receive an onscreen confirmation and an email after successful submission; save or print these records for your files.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):
San Bernardino County is an EEO and ADA compliant employer. ADA accommodations are available upon request. Veterans’ Preference information is available in the policy references. For more details, review the Applicant Information and County Employment Process.