Executive Assistant

Job Summary

We are seeking an indispensable and strategic Executive Assistant to provide high-level administrative leadership and support to our Vice President. This role requires exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

• Executive Support:
  Proactively manage complex calendars, appointments, and travel arrangements; prepare sensitive documents and presentations; take and distribute meeting minutes; and ensure the VP is fully prepared for all engagements.
• Communication & Information Management:
  Professionally screen and respond to calls and correspondence; coordinate internal and external communications; maintain comprehensive filing and record-keeping systems; and create and update reports.
• Operational & Project Coordination:
  Facilitate departmental policies and procedures; assist with payroll, expense reports, and contract administration; coordinate special events; and manage office supplies.
• Strategic & Compliance Support:
  Assist with marketing needs, manage petty cash/p-card reconciliation, coordinate recognition awards, and oversee crucial compliance submissions for integrity disclosures, internal representation letters, and sensitive legal/contract processes.
• Team Leadership (as assigned):
  Manage and/or supervise assigned staff/volunteers.

• Required:
  
  Bachelor
  00s degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science, or a related field. A combination of relevant education and equivalent administrative support experience may be considered. (Two years of related experience will be credited for each one year of education not obtained.)

• Required:
  
  Minimum of four (4) years of experience in executive support and project management. Preferred:
  Experience in an acute care hospital or healthcare facility.

• Preferred:
  Certified Professional Secretary (CPS) upon hire.

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 347-bed, acute care, nonprofit, community hospital located in San Bernardino, California. The hospital is known for its programs in maternity care and pediatrics, behavioral health and long-term subacute care for adults and children, including inpatient and outpatient surgery. The hospital shares a legacy of human kindness with Dignity Health, one of the nation’s five largest health care systems.

Pay Range

$28.10 - $41.80 /hour