Payroll Coordinator​/UEC Payroll Department; UEC

Overview

Payroll Coordinator/UEC Payroll Department (UEC)

Job no: 554735 Work type: Auxiliary Location: San Bernardino - San Bernardino Campus

Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Staff, Non-Exempt, Full Time, Benefited position.

Salary: $4,320.00-$5,000.00 per month

Location: CSUSB Campus

• Under minimal supervision of the UEC Human Resources Manager the Payroll Coordinator will work independently to initiate, prepare, audit and process semi-monthly payroll for auxiliary employees under the guidance of Federal and State regulations and each auxiliary's Personnel Policies using automated payroll and time clock system (Paylocity). Ensure accuracy and timeliness.
• Process employee withholding orders for payroll garnishments.
• Timely processing of separation checks under California Labor Law guidance.
• Create journal entries for payroll runs using custom payroll reports and entries with labor allocations for multiple projects.
• Verify time off accrual system calculations and audit time sheets, preparing annual accrual reports for auditors.
• Independently calculate Workers' Compensation accrual and provide journal entry to Accounting.
• In conjunction with Human Resources, provide data for employment verification, leaves of absence, Unemployment, Workers' Compensation and similar requests.
• Provide customer service by contacting employees regarding outstanding checks, assisting with stolen/lost checks, direct deposit, time sheet preparation, with user sign-in for employee time clock, guidance with W-4, W-2 and pay stub questions, and other assistance as needed.
• Provide assistance to department supervisors and managers regarding time keeping records and payroll services, coordinating with UEC, other auxiliary departments and campus departments as necessary.
• Process Non-Resident employee tax determination utilizing NRA tax software.
• Provide payroll documents for audits and perform general office duties including data entry, filing, answering telephones, sorting checks, data research, photocopying, compiling documents and forms, and assisting walk-in customers.
• Utilize HRIS and Excel extensively and other MS Office products (Outlook, Word, PowerPoint).
• Set priorities regularly, manage multiple work assignments, meet deadlines, and perform other duties as assigned in a high-interruption environment.

• Education & Experience:
  • Equivalent to 2 years of general administrative experience.
  • Minimum of 1 year of payroll-related recordkeeping experience.
  • Experience with general accounting preferred.
  • Specific experience with HRIS systems and HR/Payroll data entry is required;
    Paylocity experience is preferred.
  • Familiarity with applicable employment/payroll laws.
• Other:
  • Ability to audit and reconcile data; interpret and apply written rules and regulations; accurately enter data and follow instructions.
  • Excellent organizational skills, detail-oriented, accurate, and efficient with general office methods and practices.
  • Proficient computer skills, advanced Excel, and experience compiling spreadsheets, charts and graphs; proficient with Word, PowerPoint, and Outlook.
  • Knowledge of university infrastructure, policies and procedures; strong English, grammar, spelling, and punctuation.
  • Ability to learn, interpret independently and apply complex policies; identify deviations from policies.
  • Ability to perform standard arithmetic functions and use a calculator.
  • Ability to work with diverse people, with problem-solving, interpersonal, and communication skills at all levels.
  • Self-starter with the ability to work under general direction or in a team; maintain confidentiality.
  • Ability to work well under pressure in a high-volume, busy office with frequent interruptions and multi-tasking.

• CalPERS Retirement and Cal Pers 457
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation,…