Vendor Data Specialist Vendorization Department

Vendor Data Specialist 1 – Vendorization Department

SUMMARY: Under the direction of the Vendorization Manager, perform a variety of specialized tasks related to the retention, documentation, maintenance, and support of vendor records and files.

Hourly Range: $18.83–$26.50 per hour.

SIGN-ON BONUS:

• $250 sign‑on bonus after completing 90 days of employment with good performance.
• $500 sign‑on bonus after completing 6 months of employment with good performance.
• Referred candidates must disclose the referring employee’s full name during application.
• Sign‑on bonuses apply only to new hires; rehires are not eligible.

Essential Duties and Responsibilities:

• Process incoming and outgoing mail as directed.
• Maintain electronic vendor scans in the scanning system; ensure accuracy and legibility of scanned files.
• Verify insurance, licenses, and CPR information in VSN, Sandis, UFS, and Atlas systems per manager instructions.
• Manage data entry and maintenance of Uniform Fiscal System (UFS) vendor files, VSN tracker, and Atlas program.
• Assist the Vendorization Manager in maintaining the Service Provider Directory Portal by verifying and updating vendor information.
• Process documentation requests from other units and deliver them via Microsoft Teams or other channels as needed.
• Attend required training sessions and stay current on regulations, technical bulletins, and compliance policies.
• Travel to other offices or locations as needed and drive company vehicle when required.
• Assist with bi‑annual business entity checks and rate table updates using New Generation Software.
• Demonstrate strong teamwork, communication, and the ability to work cooperatively in a hybrid work environment.
• Maintain a clean, safe work area and adhere to all safety rules and the IRC Injury and Illness Prevention Plan.
• Ensure timely communication with supervisors regarding work progress and issues.
• Utilize agency IT systems securely and follow all established protocols and procedures.
• Maintain consumer rights and dignity in all service provisions.
• Perform additional job‑related duties as assigned.

Minimum Position Requirements:

• High school diploma.
• Preferred office clerical work experience or related experience.
• Typing speed of 45 words per minute with 10‑key proficiency.
• Computer knowledge, including Adobe PDF and Microsoft Office Suite (Excel, Word, Outlook).
• Experience maintaining computerized record systems.
• Bilingual language skills preferred.
• Strong organizational and detail‑oriented skills.
• Ability to follow oral and written instructions.
• Valid California driver’s license and liability insurance; safe driving record required.

EEO Statement: We are proud to be an EEO employer. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.