Payroll Specialist

Job Title: Specialist, Payroll

Exemption Status: Non-Exempt

Reports to: Coordinator, Payroll

Pay Grade: 07

Works with: District Personnel

Days: 226

Dept./School: Business Office

To efficiently and effectively assist in the overall mission of the district payroll office. Audit payroll clerks monthly/biweekly payroll run and ensure calculations for payroll processing. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

• High School Diploma or GED
• Three years of payroll processing and/or accounting

• Knowledge of basic payroll accounting principle and procedures
• Ability to maintain accurate and auditable records
• Must be detail oriented
• Ability to use software to create spreadsheets, databases and word processing
• Proficient in keyboarding and file maintenance; 10-key calculator by touch
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication, andannes and interpersonal skills experienced in payroll timekeeping systems

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine with holdings, deductions, and net pay.
• Balance and audit payroll earnings and deductions.
• Process manual payroll adjustments as needed to ensure the correct accounts are being used as per approved budget. Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• máquinas? Assist with enrollment of new employees and managing the Time Tracking and Time off System on Skyward as needed.
• Reconcile Federal Tax Payments monthly and complete Form 941 on quarterly basis.
• Track and Reconcile Payroll liabilities monthly.
• Submit Current Employment Statistics report by the 25th of the month.
• Cross train clerical staff as deemed necessary by supervisor.
• Maintain confidentiality of information.
• All other duties as assigned by immediate supervisor.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress