Clerk

Job Title: Special Education Clerk

Exemption Status: Non-Exempt

Reports to: Director of Special Programs

Pay Grade: 04

Works with: Students/Staff/Parents

Days: 215

Dept./School: Special Programs

Primary Purpose

To facilitate the efficient and effective operations of the Special Programs Department and provide clerical assistance to the Director of Special Programs and/or other staff.

• High school diploma or GED

• Proficient skills in typing, word processing, spreadsheets and dictation methods
• Good interpersonal skills
• Good communication skills
• Good telephone skills/etiquette

• Two years of experience as secretary and clerk

• Process all transfer, initial and homebound referrals to the appropriate service personnel.
• Request and send record for transferring students as requested.
• Responsible for active and/or inactive student files of special education students.
• Keep a log of basic information on special education student information.
• Follow confidentiality guidelines.
• Answer telephone, take messages, and respond to student record questions.
• Develop and maintain initial folders for special education eligible students.
• Maintain data logs as requested by the Director of Special Programs.
• Assist in the coordination of in-service arrangements such as scheduling, refreshments, set‑ups.
• Other duties as assigned by supervisor

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress