Assistant Property Manager

The Assistant Property Manager supports the Property Manager and Building Engineers on tasks associated with facility and tenant needs while also collaborating with intra-company departments. Must exhibit professionalism and a positive attitude, with general knowledge of building management. This position is detail oriented and requires strong organizational skills while being solution oriented.

• High School Diploma or equivalent
• 1-3 years’ experience
• Knowledge of Microsoft Suite
• Valid Texas Driver License with acceptable MVR

• Reviews, codes and approves invoices; aides in the application of rent payments and deposits; performs rent collection when needed; manages tenant bill backs.
• Nurtures tenant relationships by handling calls, emails and in person contact to include move ins, move outs, work orders, questions and concerns in a timely manner while keeping Owners goals and objectives and lease terms in mind.
• Provides notary services and assists with access cards and keys as well as parking assignments.
• Assists with rent roll updates, expense reimbursements for staff, tenant and vendor correspondence; plans tenant events; updates and maintains tenant portals; manages electronic building directory; purchases office supplies, manages work order system and other electronic systems such as building access systems and after-hours air.
• Maintains tenant's and vendor's Certificate of Insurance and obtain/update Certificates of Occupancy as needed. Maintain building and engineer permits.
• Remains aware of and meets deadlines; utilizes calendar for scheduling meeting deadlines and keeping building contracts current.
• Creates and maintains tenant lease and building files; orders exterior and interior signage.
• Coordinates emergency procedures such as on call schedule and fire drills; maintains availability after hours and weekends to answer phone calls and respond to emergencies.
• Processes and manages vendor issues and requests, to include: collecting bids, evaluating performance and awarding new contracts when needed.
• Oversees Security and Day Porter duties and performance.
• Performs property inspections for interior and exterior ensuring Properties are well maintained; schedules and supervises vendor work and helps building engineers track and keep current various building inspections and repairs, and identifies new areas of improvement or repair.
• Assists with construction projects and tenant finish outs as needed.
• Assists with budgets, estimates, reconciliations and collection of tenant financials and other reports.
• Collaborates with Property Manager and other staff and professionals using good and open communication skills.
• Processes mileage and credit card reimbursements.
• Performs other duties, tasks and special projects as assigned.