Operations Administrative Assistant

About the job Operations Administrative Assistant

Operations Admin New Construction

Reports to: Operations Manager, Tarah Klein

Who we are: JWB Real Estate Capital is not your average real estate company. JWB is staying one step ahead by revolutionizing the industry and providing a one stop shop for all things real estate. Since 2006, JWB has continued to make a difference in the lives of every individual we encounter. With these fundamentals at the forefront of every business decision JWB focuses on providing the best experiences for our clients, staff, vendors, and residents.

Covered base health plan for individual teammate through FL Blue

100% dental coverage through Humana

8 paid holidays

Matching program to your charity of choice

Gym membership reimbursement

401K matching (4.5%) program through John Hancock

Volunteer & team‑building events throughout the year

Personal & professional development opportunities

Parental leave

Flexible Schedule

Relaxed business casual work environment

$2,000 Short Term Incentives

= $47,000 Total Compensation

• Managing the day‑to‑day activities to ensure that the project milestone dates and overall pre‑construction volume needs are met.
• Manage and update JWB databases to ensure consistency across builder teammate and JWB.
• Managing and overseeing the entire pre‑construction process with the builders staff surveys, site plans, water and sewer availability/taps, septic engineering and permit, well drilling, lot grading plans, permitting and site clearing.
• Managing self‑performed activities to ensure that work is being performed within the established project budget.
• Oversee and process invoicing and purchase orders for new construction projects in the pre‑construction phase.
• Maintaining daily updates and database such as dates, milestones, stages, email correspondence, etc.
• Providing timely and cordial interaction with supporting work groups, such as accounting, Property management, HR, etc.
• Collecting and saving all final documents from the builder to set up JWB sales, service, and property management staff.
• Maintaining consistency across JWB New Construction reporting with weekly, monthly, and quarterly auditing as needed.
• Providing administrative support to other departments as needed.
• Managing relationships and communication with external partners and vendors to set the company up for success.
• Answer phones.
• All other duties as assigned by Operations Manager.

College Degree Preferred (Minimum 2 years);
High School Diploma Required

Appropriate Score on Predictive Index (part of JWBs hiring process which applicant will receive after app submission)

A demonstrated willingness to learn and comprehend construction means and methods associated with the renovation and construction of residential single and multi‑family homes.

Superior communication skills, collaborative with strong leadership and interpersonal skills.

The ability to work well in a team‑oriented environment and to analyze decisions with a broad perspective.

Results oriented with high level of self‑motivation.

Very analytical, quick to pick up systems and processes.

Highest level of personal and professional integrity and ethics.