HR Project Assistant

The HR Project Assistant will support recruitment, selection and career advisory services provided to clients and individuals. The position reports to the HR Program Manager – Employment, a leader with 15+ years’ experience in client facing and consultative talent acquisition. The ideal candidate will take ownership of employment related projects including, but not limited to: sourcing, pre-screening and electronic record retention for assigned open requisitions.

This position will provide support to individuals seeking employment advisory services as a result of employment separation, career change or workforce utilization engagements. Success characteristics include: dependability, accuracy, time management, sense of urgency, follow-thru and learning on the fly. This is not a developmental role. Opportunities exist for growth and promotion and are based on demonstrated abilities and consistent performance.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution in human resources preferred, not required.
• Minimum of 2 – 3 years demonstrated experience.
• aPHR certification or ability to attain within 1 year of employment.
• Valid Texas Driver’s License with acceptable Motor Vehicle Record (MVR) and background check is required.

Typical Duties:

• Answers phone calls, directs calls to appropriate parties or takes messages and greets visitors determining whether they should be given access to specific individuals.
• Assists Project or Program Managers in the development of policy, process or programs support external human resource departments.
• Conducts research, compiles data and prepares documents for consideration and presentation including, but not limited to: job postings, candidate/outplacement training manuals and multimedia visual aids.
• Contacts job applicants informing them of their status and assists with conducting reference or background checks, as requested.
• Drafts job posting for review noting specific client requirements related to education, experience and licensing as required by industry.
• Drafts weekly external communications for client dissemination specific to recruiting status.
• Informs candidates of job openings and details such as duties and responsibilities, compensation, benefits, schedules, working conditions and promotion opportunities.
• Instructs candidates and career transition participants in presenting a positive image by providing assistance with resume writing, personal appearance and interview techniques.
• Instructs candidates in presenting a positive image by providing assistance with resume writing, personal appearance and interviewing techniques.
• Performs administrative functions, such as maintaining records management database systems and performing administrative work, including editing and proofreading internal and external recruitment, process, policy and training documents.
• Performs searches for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, cold calls, media, recruiting firms and employee referrals.
• Processes selected candidates for employment ensuring completion of all required documentation and maintains records of candidates selected for employment for payroll processing.
• Receives and reviews candidate submissions; assists with prescreening, interviewing and processing qualified candidates for consideration of employment and/or community-based outreach programs.
• Requests scheduling of individuals for various performance-based assessments and coordinates delivery of reports; provides debrief of assessment results, as required.
• Reviews and evaluates candidate’s qualifications or eligibility for employment and conducts pre-screening interviews to obtain information on work history, training, education and job skills.
• Performs other duties, tasks and special projects as assigned.

Total Rewards:

• Non-exempt, Onsite, Monday through Friday, 8:00 am – 5:00 pm, flexible hours may be requested after 90 days of successful employment.
• Starting competitive pay, performance and productivity bonus eligible after 90 days of successful employment.
• Retention bonus eligible after 180 days of successful employment.
• Employer paid QSEHRA and life insurance.
• 401(k) with match and profit sharing eligible after 1 year of employment.
• Phone Reimbursement.
• Reimbursement of aPHR certification examination and recertification continuing education content.