Events Coordinator

About Zachry Hospitality Based in San Antonio, Texas, Zachry Hospitality is a proven leader in the development, management and ownership of hospitality assets. At Zachry Hospitality, we are committed to extraordinary service tailored to the specific needs of the market and our guests. From developing new hotel assets and renovating existing properties to owning and operating profitably managed assets, Zachry remains dedicated to the core values of our long history of success:

We are passionate about hospitality and surround ourselves with team members who share that same passion. Our tenure in the hospitality and hotel industry has provided us the knowledge and key relationships for success in hotel management, operation, and development. We take care of our clients, business partners and each other as family, within a culture of service and accountability, where we do the right thing because it is the right thing to do.

Together We Can Do Great Things® Every Person Matters® This Is More Than A Job®The Monarch San Antonio – A Legacy of Service and Sophistication The Monarch San Antonio, part of the Curio Collection by Hilton, is a 200‑room, 17‑story boutique hotel located in the Hemisfair District of downtown San Antonio. It is set to open in early 2026 and is inspired by the Monarch butterfly that migrates through the region each winter.

The hotel will feature a full‑service spa, a terrace pool, and five food and beverage concepts, including a rooftop restaurant and bar.

Just steps from the iconic River Walk and The Alamo, The Monarch will offer more than a place to stay. It will be a place to belong, to connect, and to be inspired.

At The Monarch San Antonio, our purpose is expressed through service – gracious, genuine, and unforgettable. Much like the city we call home, we believe in honoring tradition while embracing modern elegance. Every detail, every interaction, and every experience is designed to reflect the spirit of San Antonio and the dignity of service.

As we prepare to open our doors, we are building a team dedicated to excellence, passionate about hospitality, and driven by purpose. Together, we will create exceptional moments and lasting impressions for every guest who walks through our doors.

• Data entry using Delphi, Microsoft Office, property PMS and Excel. Ability to use Microsoft Office to execute and communicate with internal and external guest.
• Execution of commercial services (Sales/Events/Revenue/Marketing) systems standards, procedures, and policies to support hotel initiatives.
• Performs daily, weekly, monthly, and event specific data entry for events booked within sales system to ensure accurate and timely distribution of event information internally and externally.
• Performs daily, weekly, monthly, and periodic audits and monitoring of the sales system to ensure proper use and compliance of commercial services standards and procedures, particularly for the events function.
• Assists with all sales/events system database(s) ongoing projects related to event space, event space inventory, and menus.
• Assists Director of Events to maintain and update sales systems default setup values for event spaces and menus in collaboration with Sales Coordinator and DOSM.
• Performs daily, weekly, and event specific tasks relating to property PMS and communication channels to support Events Team throughout the planning, execution and post‑event phases of the Event Management process.
• Operates as support lead coordinator by assigning, tracking and providing periodic audits to ensure timely follow‑up in collaboration with Sales Coordinator.
• Communicates commercial services systems Best Practices for BEO & Menu management to all users within hotel.
• Generates daily, weekly, monthly reports for hotel users to include but not be limited to TBA and Option Reports, Decision Due Reports, Conflict Reports, BEO not checked complete reports.
• Generates periodic ad‑hoc reports as required.
• Data entry using the Sales and hotel systems such as Delphi, OnQ/PEP, R&I and other systems required for the position.
• Ability to use & prepare complex reports with the use of hotel systems to include sales system…