Medical Records Administrator; Chief, Health Information Management

Summary

Leads the health information program for a complex medical facility - directing staff and operations to ensure complete - accurate - timely - and secure patient records. Oversees compliance with federal laws - accreditation standards - privacy rules - and VA policy. Advises executives and clinicians - drives data quality and system automation - manages audits and performance improvement - and serves as the authority on medical records management and health information governance.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

• United States Citizenship:
  Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Education or
  
  Experience:
  
  (1) Experience
• Three years of creditable experience in the field of medical records that included the preparation - maintenance - and management of health records and health information systems demonstrating a knowledge of medical terminology - medical records [procedures - medical coding - or medical - administrative - and legal requirements of health care delivery systems
• OR - (2) Education
• Successful completion of a bachelor’s degree or higher from an accredited college or university recognized by the U.S. Department of Education - with a major field of study in health information management - or a related degree with a minimum of 24 semester hours in health information management or health information technology
• OR - (3) Experience/Education Combination
• Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements
• For example - two years above high school from an accredited college or university - with 12 semester hours in health information technology/health information management - plus one year and six months of creditable experience that included the preparation - maintenance - and management of health records and health information systems meets an equivalent combination
• Certification
• Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
  Coding Certification through AHIMA or AAPC
• Mastery certification obtained through the American Health Information Management Association (AHIMA) or the American Association of Professional Coders (AAPC)
• To be acceptable for qualification - the specific certification must represent a comprehensive competency in the occupation
• Stand-alone specialty certifications do not meet the definition of mastery level coding certification and are not acceptable for qualifications
• Certification titles may change and certifications that meet the definition of mastery level coding certification may be added/removed by the above certifying bodies
• however - current mastery level coding certifications include:
  Certified Coding Specialist (CCS) - Certified Coding Specialist (CCS) - Physician-based (CCS-P) - Certified Professional Coder (CPC) - Certified Outpatient Coder (COC) - and Certified Inpatient Coder (CIC)
• OR - HIM Certification through AHIMA Higher-level health information management certification is limited to certification obtained through AHIMA
• To be acceptable for qualifications - the specific certification must represent a comprehensive competency in the occupation
• Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body
• however - current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA)
• OR - Health Data Analyst Certification through AHIMA
• This is limited to certification obtained through AHIMA
• To be acceptable for qualifications - the specific certification must certify mastery in health data analysis
• Certification titles may change and certifications that meet the definition of health data analyst certification may be added/removed by the above certifying body
• however - current health data analyst certification includes Certified Health Data Analyst (CHDA)
• Grade Determinations:
  Experience
• One year of creditable experience equivalent to the next lower grade level (GS-12) that demonstrates the KSAs described at that level
• AND - Certification
• Employees at this level must have a HIM Certification
• AND - Demonstrated Knowledge - Skills - and Abilities Ability to determine and evaluate compliance with legal - ethical and regulatory guidelines and accrediting bodies - as they apply to health information management
• Ability to provide sound - technical guidance to staff at various levels about major program - legal - or procedural changes related to health information management
• Skill in revising facility policies and procedures to improve health information management services and to evaluate - modify - and/or adapt new methods to meet regulatory requirements
• Skill in…