Assistant Director of Finance

Description

The Assistant Director of Finance is responsible for the oversight of all fiscal functions of the organization in accordance with generally accepted accounting principles. The Assistant Director is to assure the financial integrity and implementation of accounting, internal control systems and financial structures in accordance with all applicable laws, regulations and corporate procedures. The Assistant Director of Finance keeps the Director of Finance informed of the organization’s financial condition and its adherence to approved plans, budgets, and contracts, while also overseeing the Accounts Payable and Payroll departments to ensure accurate, timely, and compliant financial operations.

The Assistant Director of Finance is responsible for creating a welcoming atmosphere at all times for AVANCE internal employees and AVANCE external program participants.

• Program Fidelity:
• Manages and maintains a uniform, automated accounting system with appropriate supporting documentation and internal control measures to assure timely and accurate record keeping in accordance with generally accepted accounting principles (GAAP) and all applicable laws, procedures and regulations.
• Oversees payroll operations for full-time and part-time employees by ensuring accurate processing of approved timesheets, transmitting payroll data to the third-party provider, and preparing and importing semi-monthly payroll files into the accounting system.
• Ensures accurate and timely reconciliation of monthly benefit invoices to payroll liability accounts.
• Posts transactions to the general ledger and reconciles assigned general ledger accounts.
• Supports preparation of payroll and accounts payable documentation for reviews and annual audits.
• Participates in the electronic annual records retention process.
• Posts and reconciles vendor transactions to the general ledger, AP aging report, and approved invoices, ensuring completeness and accuracy.
• Monitors workflow and tasks within the Projects Management System.
• Ensures timely and compliant vendor payments in alignment with departmental procedures while also responding to staff and vendor inquiries regarding purchase orders, invoices, AP checks, and other accounts payable matters.
• Distributes required tax forms (e.g., W-2s, 1095s, 1099s) in a timely manner.
• Provides training and ongoing technical support to the Payroll Specialist and Accounts Payable Coordinator.
• Performs other duties as assigned.
• Stakeholder
  
  Collaboration:
  
  
• Participates in the development of the organization's plans and programs as a strategic partner.
• Manage the Finance committee comprised of AVANCE National office and AVANCE Chapter staff.
• Data Management and Reporting:
• Provides timely and accurate analysis of budgets, financial reports and financial trends in order to assist Executive/Senior management and the Board in data-driven decision-making.
• Supports Staff Accountants in developing assigned twelve month and three year financial and strategic planning documents for annual approval, periodic review and assessment/evaluation.
• Prepares and documents financial reviews on all proposals and contracts. Maintains central library of all contracts.
• Training and Professional Development
• Performs other duties as assigned

• Execution & Accountability
• Problem Solving & Decision-Making
• Communication & Influence
• Collaboration & Teamwork
• Stakeholder Focus
• Adaptability & Continuous Learning

• Bachelor of Business Administration (BBA) or Bachelor of Arts (BA) or equivalent college education in Accounting, Finance or related field.

• Bachelor of Business Administration (BBA) or Bachelor of Arts (BA)
• Experience handling at least 300+ employees in a non-profit organization.
• 3 years of experience in Accounts Payable.
• 3 years of experience in Payroll.

• Three years of experience with a mid-size to large, diversified organization involving three or more of the following areas of expertise; payroll processing, budgeting, accounting, cash management and forecasting, financial management and analysis,…