Expeditor II

Job Description

The Expeditor II is responsible for driving and tracking all pre‑delivery document submittals in accordance with the contract and project schedule. Drive improvement in suppliers on‑time delivery performance by prioritizing outstanding supplier documents. This includes expediting new, missing or returned documents from the supplier and/or engineering. Conduct weekly analysis on supplier documentation performance to improve on poorly performing suppliers. Participate in weekly engineering calls to provide updates and status of document submittals.

Participate in weekly project expediting meetings to ensure submittals are received for engineer review and returned to vendor per schedule. This role requires an individual with good communication and problem‑solving skills and must use your own initiative to source and close document submittal issues. Identify and elevate ongoing supplier documentation issues to the project expeditor and/or the expediting manager. The Expeditor II role emphasizes a proactive, systematic and standardized approach which aggressively pursues all available courses of action to detect and avert delays to the contractual delivery date stated within the contract.

Provide detailed updates to all stakeholders on the status of supplier document submittals. Provide effective document expediting support and coordination for the engineering and construction teams. Dependent upon project requirements, other tools or systems may be used to support expediting efforts. Additional responsibilities include agenda preparation, publishing meeting minutes and miscellaneous expediting functions as required to support the project.

• Perform all Expeditor duties in accordance with the Project Expediting Standard Operating Procedure for the project in which assigned with focus on documents as defined above.
• Run expediting calls with suppliers and project team to support assigned packages and document status.
• Provide updates to the project team on deliverables according to the contract to support Advanced Work Packaging.
• Attend weekly project meetings.
• Perform expediting activities associated with ensuring on‑time delivery of equipment, materials and documentation.
• May be required to embed in fabrication facility or jobsite as needed.
• Travel required up to 25% of time for home‑office positions.

• High School Diploma or GED.
• 1–3 years relevant work experience.
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc.).
• Critical thinking and problem‑solving skills to plan and perform work where only general policies or procedures are available.
• Experienced communicator with effective verbal and written communication that allows for relationship and rapport building.
• Ability to work independently with minimal direction.
• Ability to recognize timelines and deadlines to prioritize work accordingly.

• Associate or bachelor’s degree.
• 2–5 years of relevant experience.
• Expediting experience in large industrial construction projects.
• Experience leading and managing others.
• Experience/working knowledge of Oracle.
• Intermediate to advanced knowledge of working with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc.).

Employee will work in multiple environments including an office, warehouse and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job sites will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling and talking, bells, whistles and alarms. The above description covers the fundamental responsibilities of the expediting position and shall not be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Zachry Group is North America’s pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services to the power, energy, chemicals, manufacturing and industrial sectors. We work with customers to plan, build and renew their most critical facilities, so they can achieve their immediate and long‑term goals, all at the highest safety standards. We operate in more than 30 offices and our 20,000 employees work in more than 400 locations nationwide, united by a shared set of values and the desire to deliver the very best outcome for our customers.

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