Academic Programs Coordinator

Academic Programs Coordinator – UT Health San Antonio

Under direct supervision, you will provide administrative support for the department's academic mission while ensuring compliance with internal and external regulatory standards. You will facilitate and coordinate a broad range of academic activities, maintain records and databases, provide curriculum information, manage the application process, and sustain documentation for continued accreditation. The role is 100% on‑site and may involve close collaboration with the Program Director as the primary resource for students, residents, and fellows.

• Facilitate and coordinate academic programs, conferences, and schedules.
• Manage the program application process and assist in screening applicants for the fellowship program.
• Schedule interviews with faculty and staff, and arrange travel for fellowship applicants.
• Maintain records and databases for all fellowship‑related materials, including the coordination of medical certifications, licensure, and professional liability for fellows.
• Oversee student registration, class schedules, room reservations, teaching materials, grade reporting, and exam scheduling.
• Coordinate weekly meetings, including room reservations, catering, speakers, and sign‑in sheets.
• Perform all other duties as assigned.

• Demonstrated business acumen in managing budgets, contracting, and funding sources.
• Ability to evaluate and plan human‑resource needs, recruit and supervise personnel.
• Strong verbal, written, and interpersonal communication skills.
• Ability to serve as a resource to faculty, staff, and students.
• Capacity to work in a dynamic, interdisciplinary environment with long periods of indirect supervision.

• Associate's degree required.

• Five (5) years of relevant experience required; specific experience in curriculum development may be required.

Five (5) years of relevant experience is required; specific experience in curriculum development may be required.

• Medical: UT SELECT medical insurance, free for employees, administered by Blue Cross and Blue Shield of Texas.
• Dental:
  Three insurance plan options available, including two PPOs and one HMO.
• Vision:
  Fully insured Vision Care benefits with standard or enhanced options.
• Disability:
  Income protection for non‑work related illness or injury.
• FSAs:
  Flexible spending accounts for qualifying dependent childcare and out‑of‑pocket health expenses.
• Retirement:
  Eligible for Teacher Retirement System (TRS) or Optional Retirement Plan (ORP) with matching contributions.
• Time Off:
  Generous paid leave options including front‑loaded PTO, an extended illness bank, paid family leave, holidays, and more.

UT Health San Antonio is an equal employment opportunity and affirmative action employer. We are committed to ensuring equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.