Accounts Payable Specialist - Woburn, MA

Overview

Are you an organized, detail‑driven professional looking to make a meaningful impact through accurate, reliable financial work? Join us at Clay Consulting in Woburn, MA
, as an Accounts Payable Specialist
. The Accounts Payable Specialist is responsible for providing financial, administrative and clerical services. This position processes and monitors accounts payable and ensures that all unit finances are accurate, timely, and handled in accordance with all company policies and procedures and state and federal guidelines.

Location:

150 Presidential Way, Suite 110 Woburn, MA 01801

Hours:

Monday - Friday 8:30am - 5pm EST

• Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W9 information and vendor files.
• Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies.
• Maintains accurate record of all W9 information and ensures all W9 information is in place prior to issuing payment.
• Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.
• Prepares and manages weekly check run.
• Reports any unresolved disputes with physicians or vendors to management for resolution.

• Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements.
• Ensures the confidentiality and security of all financial files.
• Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying.
• Perform other duties as assigned

• Education & Experience
• High school diploma or equivalent required.
• Minimum 2 years of accounts payable experience required.
• Bachelor’s degree in accounting, finance, or a related field preferred.

• Certifications, Licenses & Registrations
• No specific requirements.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages.
• Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, Microsoft Word, Outlook, Excel, and the Internet.
• Ability to follow instructions and respond to management’s directions accurately.
• Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and/or strict deadlines.
• Must be able to demonstrate and promote a positive team oriented environment.
• Must possess the ability to manage and direct change, delays, or unexpected events appropriately.
• Demonstrates reliability and abides by the company attendance policy.
• Must maintain a professional and clean appearance at all times consistent with company standards.

• Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.
• Ability to respond appropriately and professionally to all inquiries or complaints from customers, regulatory agencies, upper management, and/or members of the business community.

Note
This job description is intended to provide a general overview of the responsibilities and requirements for the Accounts Payable Specialist position. Specific duties and responsibilities may vary based on the clinic's needs and may be subject to change at the discretion of the employer.

Clay Consulting offers our vendors a vast network of providers who perform Compensation and Pension (C&P) exams, Separation Health Assessments (SHAs), and Reserve Health Readiness Program (RHRP) evaluations for our Nation's Veterans. Our offices are outfitted with state-of-the-art equipment and highly skilled medical professionals. We pride ourselves on delivering quality services in a timely manner.

Clay Consulting, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status…