Time and Leave Clerk; OA

Position: Time and Leave Clerk (OA)
The primary purpose of this position is to serve as the Time and Leave clerk (Timekeeper) for the Nursing Service. This position is assigned various timekeeping duties including maintenance and submission of the time and attendance records for approximately 1,100 Nursing service employees covered by two different personnel systems.

Major Duties:

* Knowledge of Medical Center memorandums, VA regulations, and The Joint Commission (TJC) manual to ensure that reports are properly processed as to content and format.

* Knowledge of VA Fiscal and Human Resources regulations and procedures are related to time and leave records in order to properly maintain timecards for employees covered by Title 38 and Title 5 and Fee basis. Familiarity with the numerous tours of duty and patterns of compressed time, compensatory time and overtime used and numerous on call tours used in Nursing Service in order to code electronic timecards correctly.

* Personal initiative will be relied upon to develop systematic approaches to management of a large volume and variety of work. Knowledge of Nurse Manager and the Associate Chief of Nursing Service (ACNS) information requirements will be needed. Ability to recognize the need for and to recommend administrative or procedural changes and methods.

* Knowledge of the filing system to ensure proper filing of correspondence; ability to retrieve data as required from the files proper destruction of file material according to VA regulations.

* Knowledge of Fiscal Regulations and procedures related to time and leave records for Title 38 and Title 5 (GS employees) and Fee basis.

* Knowledge of Personnel Policies and Procedures related to duty and leave, for the Title 38 and GS and fee basis employees.

* Knowledge of office procedures - typing, filing, use of office machines, multi-line phone, hands-free sets, calculator and core computer.

* Mathematical skills and ability to understand and follow instructions/guidelines.

* Knowledge of employee privacy regulation and their application to release of information.

* Skill in meeting the public and representing the staff of Nursing Service. Skills in diplomacy and interpersonal relations are needed to resolve conflicts resulting from a need to prioritize work required by a number of different Nurse Managers and committee chairpersons and to resolve questions related to time and leave records of employees.

* Communication skills both oral and written in order to discuss, inform, convey and enforce proper training, scheduling of staff and payroll/personnel regulations.

* Knowledge of budgeting procedures in order to develop, track, and analyze FTEE, budgeting both current and future staffing projections. Knowledge of management and supervisory responsibilities.

Work Schedule:

Monday-Friday

Telework:
Ad-hoc telework only

Virtual:
This is not a virtual position.

Position Description/PD#:
Time and Leave Clerk (OA)/PD03080A

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized