Administrative Assistant

Overview of the Engineering Firm:

• Our client is a leader in advanced technology for accident investigation
• This is a specialized engineering firm that focuses on testing capabilities and test facilities
• You will be joining a corporate company with a laid-back feel
• The company provides excellent and competitive benefits

The Administrative Assistant will be Responsible For:

• Answering, screening, and forwarding incoming phone calls
• Welcome clients and assist with inquiries
• Receiving visitors at the front desk by greeting, welcoming, and directing them appropriately
• Receiving and sorting daily mail
• Maintains inventory and performs purchasing of office supplies for multiple company locations. Identifies needs and requests supplies as needed to maintain minimum inventories
• Monitors and assists with office equipment used by maintaining use records, monitoring for needs, and arranging maintenance services
• Manages the flow of faxes in and out of the office with attention to priority
• Provides copy assistance and support; logs and processes purchase orders
• Tracks record for a variety of needs related specifically to customer accounts regarding site access, compliance records, team tracking, customer reporting, and others.
• Develop and utilize filing and retrieval systems; records receipt of documents; organize, scan, maintains and index information and documents (electronic and hardcopy) to make them available and easily accessible to PMs
• Schedules and coordinates trips, meetings, classes, events, and appointments on behalf of staff and customers

Experience Needed for Administrative Assistant

• Experience working with people, preferably as a receptionist, front desk assistant, or administrative assistant
• Great communication skills
• Experience in a professional office
• Ability to work with a diverse group of people