Site Coordinator

Please see Special Instructions for more details.

N/A.

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

The Site Coordinator is responsible for providing administrative coordination and support to program directors related to the medical school curriculum in the School of Osteopathic Medicine. The Site Coordinator reports to the Clinical Administrative Support Manager.

This position is located at Brooks City Base in South San Antonio at 7615 Kennedy Hill Drive.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full‑time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.

Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer‑paid Life/AD&D, long‑term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duty Name

Description of Job Duties

• Maintain data in the learning management system (LMS).
• Serve as the primary administrative support during specified Phase II meetings including taking meeting notes.
• Collaborate with Phase II Coordinators to maintain data within LMS.
• Create and coordinate rosters for the Core site and associated sites.
• Ensure the timely completion of learner and facilitator evaluations.
• Assist learners in the completion of all clinical site onboarding requirements.
• Assist with Phase II assessments, as needed.
• Assist learners with Visiting Student Learning Opportunities (VSLO) requirements.
• Schedule and coordinate learner meetings to establish the fourth‑year rotation plan.
• Perform other duties as assigned.

Knowledge

Skills and Abilities

• Proficiency in MS Outlook, Word, Excel, or similar systems.
• Excellent communication skills, verbal, written, and interpersonal.
• Ability to effectively work in a team environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

High school diploma or equivalent.

One (1) year of relevant experience in an office setting.

• Experience working with learning management systems.
• Experience with database management.

None specified.

Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.

Ability to lift up to 25 lbs of office supplies and materials.

Posting Number AS2214PO

Number of Vacancies 1

Job Type Full Time

Job Category Staff (non‑exempt)

Desired Start Date 02/16/2026

Position End Date (if temporary)

Reports to Clinical Administrative Support Manager

Salary $42,000 Annualized

Open Date 01/15/2026

Open Until Filled Yes

N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

This…