Administrative Services Officer-Alvarez College of Business, Economics

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, You Tube or Linked In.

Salary Range: $53,000-$55,000 annualized, commensurate with education, experience, and qualifications.

UT San Antonio offers an attractive package of benefits, including medical, dental, and vision coverage plus participation in the Teacher Retirement System. More information can be found on the Employee Benefits page.

Job Type: Full Time

Posting Close Date:
Applications will be accepted through 11:59 PM CDT on 01/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

* Resume is required

* Cover Letter is preferred

Job Details

Job Summary

The Administrative Services Officer (ASO) provides high-level support to staff and/or faculty and is responsible for the essential operations to ensure the department runs efficiently. This role includes a variety of tasks such as administrative, financial, and coordination using significant independent judgement. In this position, the incumbent will adhere to established policies and procedures to complete the tasks.

Core Responsibilities

* Manages and oversees the daily operations to ensure the department or college run efficiently by optimizing workflows, improving processes, and coordinating with university stoke holds to achieve departmental/college goals using initiative and significant independent judgement.

* Collaborates with People Excellence and provides support for human resources related tasks such as recruitment and onboarding and ensures employee's data is submitted into People Soft accurately and on schedule. Adheres to deadlines set forth by university stakeholders.

* Serves as the department or college liaison and coordinates the flow of information to enhance employees awareness and engagement through robust communication channels.

* Coordinates and supports departmental/college projects by serving as the administrative point of contact, tracks project timeline and expenditures, verify the accuracy of documentation, and facilitate communication to ensure timely completion within established parameters.

* Supervises administrative and support staff; provides guidance on complex issues and oversees employee development through training and performance reviews. Ensures employees adhere to deadlines and proper procedures.

* Manages fiscal activities such as account reconciliation, cost analysis, and budget planning for the department/college. Monitors office expenses, processes invoices, and prepares financial reports in coordination with the finance department.

* Coordinates and manages schedules and calendars, organizes meetings, appointments, and travel arrangements for senior staff.

* Prepares and edits reports, presentations, and other documentation for senior staff to ensure high-quality, accurate, and professional materials for executive review and decision-making.

* Performs other duties as assigned.

Required Qualifications

* High School diploma or equivalent.

* Five (5) years of related work experience.

* Additional education may substitute for experience on a one year for one year basis.

* This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

* Microsoft Office Suite.

*…