Business Clerk - IDEA San Antonio

Role Mission

Business Clerks act as finance liaison from the Business Office department to the campus staff. They assist with campus issues and work on district finance projects and campus initiatives, including presenting budgets, contracts submission, requisitions, inventory of campus supplies and technology, fundraising (SBAA), and support with field lessons. Business Clerks offer expertise, solutions, budget advice to campus partners, and will work hand in hand with campus leaders, administrative assistants, and teachers to support instructional staff and students.

This is a full-time in-person position that reports to an IDEA campus daily.

This role has limited travel expectations that are limited to commuting to the Regional Office or a neighboring campus for department trainings, meetings and workshops. Out of region travel is expected for Summer Trainings that are mandatory for the entire Department.

• Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11
• This role is also eligible for a performance bonus based on team performance and goal attainment.

• Paid Family Leave:
  Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement:
  Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

In this role you will:

Business Clerks provide and maintain a financial skillset to be utilized on the support and management of finances 100% of the time at the campus level. Their role is to ensure all the systems and procedures for the campus are being executed with fidelity to meet budget targets, procurement timelines, and compliance. This requires a specific skillset and access to systems that will allow for the implementation and support of campus administrative staff and instructional staff with our financial policies.

• Education:
  
  HS Diploma or GED Required, Bachelor’s Degree Preferred
• Experience:
  
  2+ years experience at a school system or nonprofit; experience managing cross-functional projects and finances in a large, mission-driven organization
• Experience working in a fast-paced, results-oriented environment

• Emails and Teams messages are responded to in a timely manner (48 hours)
• Submissions of forms are completed accurately and on time (Requisition s, contracts, other approval forms)
• Campus support to staff and students
• Monday – Friday from 8AM – 5PM is the standard work schedule for a Business Clerk. The Business Clerk schedule will be unique to the Business Clerk and the campus. The Regional Manager will be responsible for providing the Business Clerk schedule to campuses to ensure alignment.
• Will participate in Campus Operating Mechanisms (weekly/biweekly check-in, tactical, EOD updates).
• Will provide support and potential solutions that meet IDEA Business Office policies in emergency situations.

• Business Clerks and campus leadership should adhere to escalating matters to the Regional Manager. If the situation needs to be escalated further, the Regional Manager will escalate to the Assistant Director and/or Director.
• Business Clerks must be included with procurement, fundraising, and field lesson decisions.
• Business Clerks will submit Contract Requests in the Contracts Module with collected supporting documentation from campus lead team members or the Administrative Assistant. In cases where another member of campus would like to submit a…