Construction Project Administrator

Location

San Antonio, Texas, United States of America

Construction Project Administrator

Full-time

Entry level

Project Management and Information Technology

We are specifically seeking a Construction Project Administrator to assist in the execution of construction projects Oqart üçün client in San Antonio, TX. This is not a remote opportunity; the administrator will need to be on‑site regularly in San Antonio.

The purpose of this position is to provide administrative support to the Project Management team.

• Oversee and manage project documentation and coordinate documentation revisions and distributions.
• Prepare standard project status reports for the project delivery team, work groups, clients, and management, including status updates, budget, schedule, and risk.
• Coordinate and schedule meetings and communication plans regarding projects among team and/or client, obtain vendor quotations for processing, and coordinate change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Manage contract administration: attend tender openings, record results, issue letters of acceptance and regret, update tender tracking logs, set up tender opening dates, and invite tender participants.
• Enter project information data (e.g., status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools.
• Process documentation for project commitments (e.g., agreements, contracts, work authorizations, purchase orders).
• Prepare and review invoices and pay applications for processing in compliance with established governance of clients.
• Act as a point of contact for escalated matters among the team.
• Assist in project close‑out procedures for all projects: arrange archiving of hard‑copy files; acquire necessary close‑out/turnover documents; ensure compliance with close‑out checklist; coordinate lien searches; receive occupancy and closed building permits, warranty manuals, As‑built and CAD drawings for submission to CAFM; and collect required documents for project audit. Assist the Project Manager in maintaining project metrics for SLA & KPI's.
• Assist with project administration deliverеро such as meeting minutes, budget tracking, schedule updates, move management, and close‑out.
• Other duties may be assigned.

• Experience in the construction industry or related project management field.
• High School diploma or General Education DegreeЕР (GED) required;
  Associate's Degree (AA/AS), College Diploma in Architecture or Engineering Technology, or equivalent preferred; minimum of one year of related experience.
• Proficiency with project management software and Microsoft Office Suite products.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding; write routine reports and correspondence; respond to common inquiries or complaintsməsi from clients, coworkers, and supervisors; effectively present information to internal departments and large groups.
• Requires basic knowledge of financial terms and principles; ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations; solve problems in standard situations; basic analytical skills.
• Make decisions with general understanding ofుచ procedures and company policies to achieve desired results sö and deadlines; errors in judgment may cause short‑term impact to coworkers and supervisors.

CBRE has a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, recommendations, or any other basis protected by applicable law.

CBRE values diversity and offers reasonable accommodations in the application process for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recr or by phone at  (U.S.) and  (Canada).

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