Office Coordinator

Office Coordinator

Oversees and supports project execution by managing schedules, budgets, documentation, and communications across internal teams, vendors, and clients. Ensures timely delivery, accurate financial tracking, and inventory control to maintain project profitability and efficiency.

• Manage accounts payable and receivable processes related to project billing and vendor payments.
• Coordinate procurement, inventory control, and timely delivery of materials.
• Schedule meetings, appointments, and production timelines; support travel arrangements.
• Monitor vendor performance and maintain contracts and delivery schedules.
• Provide administrative support including filing, correspondence, and office logistics.
• Serve as liaison between corporate, field staff, and clients to ensure smooth communication.

• 4+ years of administrative/project coordination experience, including AP/AR and inventory management.
• Proficiency in Microsoft Office Suite.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently or as part of a team.
• Professional demeanor and commitment to confidentiality.
• Inventory Management experience.
• Scheduling experience.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP and a 401(k) program, an HSA, a Support Linc Employee Assistance Program, a corporate discount savings program, and other perks. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses, seminars, and certification discounts.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

• Mid-Senior level

• Contract

• Administrative

• IT Services and IT Consulting