Bookkeeper

Description

FLSA Status:
Part-time/Non-Exempt (unless specified otherwise)

Summary:

The Bookkeeper fulfills the mission of the Catholic school by administering the school's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with Archdiocesan policies and practices as well as applicable laws and regulations. Responsibilities include receipting payments, issuing purchase orders, preparing financial reports and maintaining accounting records, and supervising the student The Bookkeeper has decision-making responsibilities within essential job functions, in keeping with school policies.

Position Responsibilities:

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

Accounting/Bookkeeping Functions:

• The position also provides general clerical support in the school office.
• Receipts payments for various activities and class fees using Parish Soft and Paylocity. Prepares deposit slips and takes deposit to bank; prepares transmittal reports for verification of deposits. Collects NSF checks.
• Prepares change boxes for student and special activities and accounts for monies.
• Writes checks and maintains a checking account; reconciles account with bank statement; submits documentation for reimbursement. Maintains and reconciles other fund accounts as assigned;
  Reconciles budget printouts received from the Archdiocese Business Office Department.
• Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports. Maintain records on computer. Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed.
• Responds to inquiries concerning ASB and other account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations. Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports.
• Ensures that accounting procedures as established by the Archdiocese Business Office are followed. Maintains financial records according to required retention schedules. Prepares ASB and General fund annual budget for principal approval; prepares General Fund budget status reports for staff.
• Prepares purchase orders online and obtains approval signatures. Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment. Communicates with vendors concerning purchase orders; receives supplies and verifies them against purchase orders; processes invoices for payment.
• May prepare annual building supply order; takes inventory, compiles and submits order; verifies shipments, checks in, distributes order, and stocks work room.
• Monitors Budget to actual performance.

Human Resources Duties:

• Prepares, reviews, and submits bi-weekly in a timely and accurate manner.
• Responsible for providing Principal appropriate time report and payroll registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Coordinate with archdiocese Human Resources Office on deployment and implementation of HR policy and/or process changes, as appropriate.
• Assist Principal in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

Other Requirements:

• Assists…