Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

* Greets and directs clients and visitors.

* Answers phone calls and emails in a timely manner.

* Manages company telecommunications network and communicates with answering service.

* Makes appointments and referrals

* Manage data in spreadsheets and reports

* Creates and maintains office related records and reports

* Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

* Maintains the integrity and confidentiality of confidential employee or departmental files.

* Receives, records, and distributes packages and mail.

* Manages key vendor accounts, supply inventory, and submits invoices for payment

* Compiles budget data and maintains financial records as requested.

* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

* Assists with projects and event support

* Assists other departments as needed

* Assists with Customer relations

* Assists with Contract creations

* Manages all branch Service Department Invoicing

* Report to Inspection Supervisor

* Perform other duties assigned by management.

Education/

Qualifications:

* Bachelor or Associate degree or equivalent work experience.

* Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

* Ability to type at least 50 wpm.

* Ability to proofread.

* Proficient in Microsoft Office Suite, Excel, or similar software.

* Basic understanding of office equipment.

* Basic understanding of clerical procedures and systems such as recordkeeping and filing.

* Ability to work independently and identify and solve problems.

* Ability to organize and prioritize work.

Other Duties:

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.

Physical Requirements:

* Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks:

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short-term disability

* 401K with employer match

* Paid vacation and company holidays

* Training and Career Development

* Company vehicle (if job applicable)

* Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer