Campus Student Activity Bookkeeper Job San Antonio area,Texas USA,Administrative/Clerical

Job Title: Campus Student Activity Bookkeeper
Exemption Status: Nonexempt/At-Will
Pay Grade: D4
Calendar Days: 210
Reports to: Principal
Dept./School: Designated Campus

Primary Purpose

This position is responsible for providing typing, filing and monitors all Student Activity Accounts (general and club accounts). All data must be recorded in ledgers and receipts issued.

Qualifications Education/Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to use software to develop or maintain spreadsheets and do word processing
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills

Experience

3 years office/clerical experience

Major Responsibilities and Duties

Accounts for all activity funds (general and club accounts), following guidelines established in the Activity Funds Procedures Manual

Issues receipt books to Sponsors and maintains log of books issued

Deposits of all activity funds (receive and verifies collections submitted by Sponsors, prepare bank deposits, validate deposit from bank)

Maintains fundraiser log and reports

Code and record all receipts in the cash receipts journals as well as in the journals of the appropriate activity fund

Issues checks (receive Voucher form Sponsor, verifies that funds are available, prepare check, submit check for Principal’s approval and signature, mail check or give to Sponsor and maintain all supporting documentation in file)

Codes and records all disbursements journal as well as in the journal of the appropriate activity fund

Totals all receipts and disbursements journals at the end of the month, submits to the Student Activity Clerk by the 5th day after the end of the month, reviews monthly bank reconciliations, reviews quarterly all posted transactions and notifies the Student Activity Clerk of any corrections needed

The bookkeeper will provide financial statements and a copy of the quarterly posted transactions to the Sponsors for their review. The bookkeeper will ensure any corrections needed will be submitted so that the Student Activity Clerk can correct the accounts as needed

Collections (attempt to collect all Non-sufficient Funds (NSF) checks by phone/correspondence, commence court action in the Justice of the Peace Court for NSF)

Requests required information from Parent/Booster Organizations as required by Board Policy GE (Local)

Performs other job-related duties as may be assigned by the Campus Principal

Supervisory Responsibilities

None

Tools/Equipment Used

Standard office equipment including personal computer and peripherals

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

May work prolonged or irregular hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.
An Equal Opportunity Employer

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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