Navigation Administrative Coordinator

Description

Provide administrative support to Navigation Leadership, handling information requests, functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform other duties as assigned.

• Embodying and Living MAC Core Values – In everyday activities, in the service of MAC Members and partners always remembering to Empower, Include, Educate, and Innovate.
• Time Management – Managing one's own time and the time of others.
• Initiative – Requires a willingness to take on responsibilities, challenges and being accountable.
• Attention to Detail – Requires being careful about detail and thorough in completing work tasks.
• Communication – Requires being clear and concise with your intentions and expectations.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• High school diploma or equivalent or associate degree.

• Two years’ experience working in executive level administration.
• Bilingual Preferred
• Two years’ experience working with individuals with special needs and/or vulnerable populations who have chronic or complex conditions.

• Proficiency in Microsoft Office, Adobe, and networking conferencing software.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work collaboratively and effectively in a close team environment.
• Ability to interact with funders, grantors, board members, visitors, and fellow employees in responsible, courteous manner to ensure a positive and professional environment.
• Ability to work with in a fast-paced environment.
• Ability to work independently and follow through on assignments with minimal direction.

• Greet visitors in Navigation Center and checking and welcoming in Members for their appointments within the Navigation Center for Navigators or MACers
• Support all Navigation Team Meetings; attend meetings to record minutes; compile, transcribe, distribute minutes of meetings, printing agendas, room setup, note taker and follow-up support
• Meeting room management in the Navigation Center
• Order office supplies, uniforms, program supplies for Navigation team and Navigation Meeting Rooms
• Coordinate and support with monthly Lunch and Learn for MAC Staff
• Handling information requests for presentations for Navigation team
• New employee preparation: swag bags, manuals, lunches, entity tours
• Back up for Intake Navigation team when walk ins occur
• Organizing navigation team birthdays, special occasions,
• Support with interns in gathering items needed for effective learning
• Overseeing and coordinating MAC Navigation inbox Open, sort, and distribute incoming correspondence, including mail, faxes, and email.
• Performs all other duties as assigned.

• Position is based in both the standard office environment and possible travel to meetings and outreach events.
• Core business hours are Monday through Friday, 8 a.m. – 5 p.m.
• After-hour’s work required from time to time, including evenings and weekends; ability to work remotely when necessary.

• Job requires accuracy and attention to detail, organizational, and time management skills, while maintaining high levels of initiative to work within specific timelines.
• Uses best practices and demonstrates up-to-date knowledge and skills in technology.
• Must present a neat, clean, well-groomed, professional appearance.
• Must have a receptive and retentive mind and a memory for details.
• Must exhibit good judgment, adaptability, persuasiveness, self-confidence, and an optimistic attitude.
• Must have a valid Texas driver’s license and a reliable vehicle with the minimum auto insurance required by the State – must keep license and insurance current or have reliable transportation