Executive Assistant

Executive Assistant at Lockton.

Location:

San Antonio, TX.

• Prepare a variety of correspondence, reports, spreadsheets, and other documents ensuring accuracy for proper content, format, grammar, spelling, and punctuation.
• Provide support to upper-level executives, including interaction with and providing assistance to clients, associates and vendors.
• Proactively manage and monitor calendar appointments and meetings.
• Meet regularly with executives to receive and provide updates on work assignments.
• Schedule and arrange internal and external meetings and appointments as requested.
• Coordinate special events; arrange for catering and clean up after events.
• Arrange all phases of travel, including monitoring travel delays and changes. Maintain and prepare records, itineraries, and travel credits.
• Responsible for all expense report–related activities, such as receipt collection and follow up, preparation and submission of expense reports, and corporate credit card billing reconciliation.
• Attend meetings, take minutes, and distribute as needed.
• Receive and read daily mail, paying special attention to items requiring immediate attention. Prepare outgoing mail and special mailings as assigned.
• Answer and respond to incoming calls, as applicable.
• Maintain and keep current on all filing required by executive.

• Strong proficiency in the use of Microsoft Word, Excel, PowerPoint, and Outlook required.
• Strong internal and external customer service skills, along with the ability to develop sound relationships.
• Organizational and time management skills to prioritize workload and meet time-sensitive deadlines required. Must be able to work under pressure and time constraints. Must be results-oriented with the ability to change priorities as needed.
• Excellent verbal, written, and interpersonal skills to interact with associates at all levels of responsibility, representing Lockton in the highest professional manner.
• Must have the demonstrated ability to not disclose confidential information, along with precise and careful handling of critically sensitive and confidential documents.
• Must have the proven ability to work independently along with a strong ability to use good judgment in recognizing scope of authority and urgency.
• Strong attention to detail and accuracy required.
• Demonstrated ability to follow through, in a timely manner, on tasks to their completion required.
• Occasional overtime required.
• Bachelor's degree in a business-related field or equivalent education and/or experience preferred.
• A minimum of two years' executive level support experience required.

Lockton Companies LLC is proud to provide everyone an equal opportunity to grow and advance. We strive to cultivate an environment that learns from, celebrates, and thrives because of our breadth of differences. We are committed to fostering a culture where every member of the Lockton family feels valued and accepted as they are and safe to bring their authentic selves to work every single day.

At the end of the day, our mission is to ensure that our family can be anyone’s family.