Accounts Payable Specialist

Description We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in San Antonio, Texas. This role involves managing vendor invoices, processing payments, and supporting financial operations across multiple homeowner associations (HOAs). The ideal candidate will bring attention to detail, excellent organizational abilities, and experience in property management accounting systems.

Responsibilities:

- Review and verify invoices for accuracy, proper coding, approvals, and supporting documentation.

- Process high volumes of invoices across multiple communities using Avid Xchange for workflow routing and approval.

- Schedule and prepare payments, including checks, ACH transactions, and online portals, utilizing Excel and community software systems.

- Ensure timely processing of recurring invoices for utilities, landscaping, repairs, and contracted maintenance.

- Maintain organized vendor records, including contracts, W-9 forms, and payment histories.

- Collaborate with community managers to ensure expenses align with approved budgets and governing documents.

- Communicate with vendors and HOA board members to resolve invoice discrepancies and obtain necessary approvals.

- Reconcile vendor statements and address any outstanding balances or discrepancies.

- Generate monthly accounts payable aging reports and cash requirement summaries in Microsoft Excel.

- Assist with month-end close processes and ensure accurate postings to community ledgers in Vantaca. Requirements - Minimum of 2 years of experience in accounts payable, with property management experience preferred.

- Proficiency in Microsoft Excel, including skills in sorting, filtering, and pivot tables.

- Familiarity with Avid Xchange and Vantaca, or similar property management accounting software.

- Strong organizational skills and keen attention to detail.

- Excellent communication and problem-solving abilities.

- Ability to manage high invoice volumes and multiple communities in a fast-paced environment.

- Knowledge of compliance standards and best practices in financial record-keeping.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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