Accounts Payable Specialist Job San Antonio area,Texas USA,Accounting

Job Type

Full-time

Description

Job Overview

This position is responsible for assisting with the functions in the Finance/Accounting Department.

Job Responsibilities

Promotes and models the organization's Core Values.
Receives and stamps incoming mail and monitors the accounts payable email accounts.
Assists in the purchase order and check request process.
Matches invoice to PO and other supporting documents in the Document Management System.
Scans invoices and data enter general ledger allocations in the Document Management System.
Uploads vendor data in the Accounts Payable system.
Generates the accounts payable aging report and reconcile to the outstanding payables.
Assists in producing and distributing the weekly check run.
Creates wire templates in the banking system and prepares and processes electronic transfers and payments.
Assists in posting transactions to the general ledger.
Reconciles vendor statements to processed invoices.
Reconcile assigned general ledger accounts.
Set up new vendors in the Accounting System.
Assists in maintaining accurate vendor files.
Assists in resolving issues with checks that have not cleared and are over 90 days outstanding.
Assists in the preparation and distribution of the annual 1099's.
Organizes and maintains accurate vendor files.
Assists in the preparation of payroll and accounts payable related documents for program reviews and year-end audits, which may include but not limited to researching and revolving any accounts payable vendor issues; and organizing and maintaining vendor and payroll files.
Participates in the annual record retention process.
Assists the AP/PR Supervisor with processing payroll as needed
Performs other duties as assigned

AVANCE Core Competencies

Execution & Accountability
Problem Solving & Decision-Making
Communication & Influence
Collaboration & Teamwork
Stakeholder Focus
Adaptability & Continuous Learning

Requirements

Education

Required:

High School Diploma or GED.

Preferred:

Six (6) or more hours of related college coursework in Accounting, Finance, or related field.
Associates degree with a concentration in accounting or related field.

Work Experience

Required:

One-year (1) year experience as a bookkeeper or Accounts Payable Clerk.

Preferred:

Three (3) years of experience as Accounts Payable Specialist with a at least (1) year experience in a non-profit setting, working with automated Accounts Payable system.

Additional Skills

Proficiency in MS Office software applications with advance skills using Microsoft Excel, Outlook and Word, and Adobe Acrobat.
Excellent writing, editing and proofreading skills.
Excellent 10-key by touch.
Spanish fluency helpful but not required.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
Emotional maturity.
Highly resourceful team player, with the ability to be extremely effective independently with the capability of managing numerous simultaneous projects.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Knowledge of non-profits using an automated accounting system.
Strong analytical, presentation, verbal and written communication, problem solving and decision-making skills.
Ability to travel to various training sessions.
Ability to analyze, evaluate and summarize financial records.

Travel

Ability to travel to various sites:
Dependable transportation is required daily with a valid driver's license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.
Travel required up to 5-10% of the time for work-related site visits, meetings, and functions.

Working Conditions

Work is generally performed in an office environment.
Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices).
Standar…


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