Accounts Payable Accountant

SUMMARY

The Accounts Payable Accountant is responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, managing vendor relationships, and maintaining accurate financial records. The ideal candidate will possess strong attention to detail, excellent communication and interpersonal skills, and a solid understanding of accounting and financial principles.

• Process, review, and code vendor invoices in accordance with company policies and proper accounting treatment.
• Reconcile vendor statements and promptly investigate and resolve discrepancies.
• Prepare and execute payment runs (ACH, wire, check), ensuring accuracy, timeliness, and adherence to approval controls.
• Optimize cash flow by scheduling payments appropriately and capturing early payment discounts when available.
• Maintain and update vendor master data; ensure proper W9 documentation and 1099 compliance.
• Prepare AP related journal entries, accruals, and reconciliations to support accurate month end and year end close.
• Assist with AP aging analysis and support cash forecasting activities.
• Support internal controls, audit requests, and compliance requirements related to accounts payable.
• Participate in the implementation and optimization of AP automation tools and contribute to continuous process improvement.
• Serve as a point of contact for vendor inquiries and internal stakeholders regarding invoice and payment matters.

• This job has no supervisory responsibilities.

• Proficiency with accounting software (e.g., Quick Books, Deskera, or comparable ERP systems).
• Strong working knowledge of accounts payable, accounts receivable, and general ledger accounting.
• Demonstrated attention to detail and accuracy, with the ability to identify and resolve discrepancies.
• Strong written and verbal communication skills, with the ability to interact effectively with vendors and internal stakeholders.
• Ability to work independently while also contributing effectively as part of a collaborative team.
• Solid understanding of GAAP (Generally Accepted Accounting Principles).
• Familiarity with tax laws and regulatory requirements impacting accounting and reporting (e.g., sales tax, 1099 reporting) preferred.
• Experience supporting month‑end and year‑end close processes

• Diversity - Demonstrates knowledge of EEO policy;
  Shows respect and sensitivity for cultural differences;
  Educates others on the value of diversity;
  Promotes a harassment‑free environment;
  Builds a diverse workforce
• Ethics - Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values
• Customer Service - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments
• Dependability - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan
• Initiative - Volunteers readily;
  Undertakes self‑development activities;
  Seeks increased responsibilities;
  Takes independent actions and calculated risks;
  Looks for and takes advantage of opportunities;
  Asks for and offers help when needed
• Motivation - Sets and achieves challenging goals;
  Demonstrates persistence and overcomes obstacles;
  Measures self against standard of excellence;
  Takes calculated risks to accomplish goals
• Organizational Support - Follows policies and procedures;
  Completes administrative tasks correctly and on time;
  Supports organization's goals and values;
  Benefits organization through outside activities;
  Supports affirmative action and respects diversity
• Planning/Organizing - Prioritizes and plans work activities;
  Uses time efficiently;
  Plans for additional resources;
  Sets goals and objectives;
  Organizes or schedules other people and their tasks;
  Develops realistic action plans
• Strategic Thinking - Develops strategies to achieve…