Accounts Payable Coordinator

Job Overview

The Accounts Payable Coordinator is responsible for the entire procurement process, including establishing and maintaining relationships with vendors and ensuring timely and accurate payment processing of invoices.

• Promotes and models the organization’s Core Values.
• Supervises accounts payable staff.
• Manages the accounts payable inbox.
• Maintains electronic vendor files to include setup, current W-9 information and contracts.
• Reconcile vendor statements before payments are due and/or prior to month-end close.
• Reconciles vendor transactions to the GL, AP aging report, and approved invoices and check requests.
• Review coding of all account payable invoices and update the electronic vendor file workflow.
• Ensures accurate and timely payments to vendors while adhering to departmental procedures.
• Research outstanding check payments past 90 days.
• Processes electronic purchase orders and electronic credit card system. Processes and distributes 1099’s and 1096 timely.
• Addresses questions from staff and vendors regarding purchase orders, invoices, accounts payable checks, and related matters.
• Trains and provides ongoing technical assistance to other Finance staff in the procurement process.
• Assists in the preparation of accounts payable related documents for program reviews and year-end audits which may include but is not limited to researching and resolving any accounts payable vendor issues; and organizing and maintaining vendor files.
• Collaborates with the Director of Finance on a regular basis.
• Performs other duties as assigned

• Execution & Accountability
• Problem Solving & Decision-Making
• Communication & Influence
• Collaboration & Teamwork
• Stakeholder Focus
• Adaptability & Continuous Learning

• Associate’s Degree in Accounting, Finance, or related field.

Preferred:

• Bachelor’s Degree in Accounting, Finance, or related field.

• A minimum of two (2) years of computerized Accounting or Finance experience.
• At least two (2) years of experience as a bookkeeper or accounts payable specialist.
• 1-2 years’ supervisory experience with the ability to supervise accounting personnel.

Preferred:

• Experience handling at least 300+ employees in a non-profit organization.
• 5 years of experience as Accounts Payable.

• Knowledgeable of non-profit automated accounting systems.
• Knowledge and experience with MS office software applications with advanced skills using MS Excel and other software applications.
• Ability to work independently with some latitude in independent judgment.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Strong analytical, presentation, verbal and written communication, problem-solving and decision-making skills.
• Ability to analyze, evaluate and summarize financial records.
• Highly resourceful team-player, with the ability to be extremely effective independently, as well.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Ability to travel to various training sessions.
• Spanish fluency helpful but not required.
• Must have dependable transportation, valid driver’s license, clean driving record, current auto liability insurance and insurable by AVANCE, Inc.

Ability to travel to various sites:
Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.

Travel required up to 5-15% of the time for work-related site visits, meetings, and functions.

• Work is generally performed in an office environment.
• Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used…