Project Billing Specialist

$58,000 - $65,000

San Antonio, TX - HYBRID

We’re hiring:
Billing Specialist

Numbers tell a story—and in this role, you’ll help write it. We’re looking for a detail‑driven Project Billing Specialist who thrives in a fast‑paced, collaborative environment and enjoys partnering with Project Managers and leadership to keep projects running smoothly and profitably.

You’ll be a trusted partner in the business, not just “behind the scenes.” This role offers visibility, variety, and the opportunity to make a real impact—while working alongside experienced professionals in a dynamic, supportive environment.

• Own the end‑to‑end project billing process, ensuring accuracy and compliance with accounting standards
• Partner closely with Accounting Data Analysts, Project Managers (PMs), and Principals‑in‑Charge (PICs) on consultant invoicing, reimbursable expenses, and contract changes
• Review and validate billable time, expenses, change orders, and additional services
• Attend monthly billing meetings to align priorities and solve challenges proactively
• Open, manage, and close projects, tasks, and sub‑tasks with precision
• Research billing issues and identify optimization opportunities
• Prepare polished draft and final invoice packages with all required backup documentation
• Distribute final invoices and ensure records are properly archived
• Process write‑offs for receivables, labor, or expenses as directed

• Associate’s Degree in Accounting or 3+ years of accounting/billing experience (with some accounting coursework)
• Intermediate–advanced skills in MS Word, Excel, PowerPoint, and accounting systems
• Billing or receivables experience in the A/E industry preferred
• Ability to manage high volumes, tight deadlines, and shifting priorities with confidence
• Strong communication skills and a collaborative mindset across all levels of the organization
• Experience With Deltek Vantagepoint (a Plus—not Required)