Accounting Generalist

Overview

Position Summary: Our Accounting Generalist is a versatile financial professional who manages a broad spectrum of accounting functions rather than specializing in a single area. The Accounting Generalist will serve as the primary support for the entire accounting department, handling everything from basic data entry to the preparation of complex financial reports.

Job Description

TITLE: Accounting Generalist
FLSA Classification: Non-Exempt
Department: Accounting
Rev Date: 1.2026
Reports to: Supervisor

Position Summary: Our Accounting Generalist is a versatile financial professional who manages a broad spectrum of accounting functions rather than specializing in a single area. The Accounting Generalist will serve as the primary support for the entire accounting department, handling everything from basic data entry to the preparation of complex financial reports.

• Accounts Payable (AP):
  Reviewing and processing vendor invoices, ensuring proper expense coding, and managing check runs or electronic payments.
• Accounts Receivable (AR):
  Generating customer invoices, monitoring aging reports, and managing collection efforts for overdue accounts.
• General Ledger Maintenance:
  Preparing and posting journal entries, maintaining accurate records, and reconciling balance sheet accounts.
• Period-End Closing:
  Assisting with month-end, quarter-end, and year-end closing processes, including accruals and variance analysis.
• Financial Reporting:
  Compiling financial statements such as balance sheets, income statements, and cash flow reports for management review.
• Audit Support:
  Preparing documentation for internal and external auditors and ensuring compliance with GAAP or industry-specific standards.
• Bank Reconciliation of Accounts Daily
• Post Credit Card Transactions
• Prepares weekly check runs, ACH, Wire, and EPAY Vendor payments
• Works with purchasing on new vendor applications
• Manages all Vendor Calls, Manages A/P Inbox Daily.
• Reconciles Vendor Statements to Invoices received
• Manages Sponsorship/Contingency payouts to all Vendors.
• Checks and approves all vouchers for payment.
• Prepare invoice deduction notices, as necessary.
• Audits freight bills against freight manifests.
• Answers all vendor inquiries.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Assists with special projects as necessary.
• Will be required to perform other duties as requested, directed, or assigned.

• Technical Proficiency:
  Expert-level knowledge of accounting software (e.g., Quick Books, SAP, Sage) and advanced Microsoft Excel skills, including pivot tables and VLOOKUPs.
• Analytical Thinking:
  The ability to interpret financial data, identify trends, and resolve complex discrepancies.
• Communication:
  Effectively conveying financial information to non-financial stakeholders and managing vendor/client relationships.
• Integrity:
  Maintaining the highest ethical standards when handling sensitive financial data and employee records.
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
• Knowledge of accounting software, inventory software, order processing systems, spreadsheet software and MS Office Suite, P21.
• Excellent written and oral communication skills.
• Ability to work independently.
• Excellent mathematical skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, percentages, to create and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

• High school diploma or equivalent plus 2-3 years of previous AP & AR experience.
• Associates’ degree or equivalent from two-year College or technical school.
• Knowledge of 3-way match.
• Excel skills is a requirement.

• Required to lift up to 35 lbs.
• Must be able to sit/stand up to 8-10 hours per day.
• Regularly required to sit, stand, bend, reach, and move about the facility.
• May be subject to sitting for long periods of time to perform job scope.

• Location of position:
  Corporate Headquarters
• Background checks and drug tests required
• Work will generally be performed in an office environment.
• May be exposed to shop elements such as noise, dust, odors, fumes, and oils.
• May be required to work hours other than the regular schedule.

These statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.