Accounts Payable Coordinator; Finance & Accounting

Under general supervision, the Accounts Payable Coordinator will perform accounting tasks related to efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment.

• Proactively manages business relationships with internal customers and assigned vendors to ensure excellent customer service.
• Monitors Accounts Payable processes, submits improvement recommendations, and updates accounts payable training material as needed selling party.
• Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency.
• Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.
• Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.
• Process invoices by manual entry, interface, or copy and paste function.
• Leads the check run process on a rotating basis and submits the automated banking files.
• Researches and resolves vendor account issues.
• Ensure vendor discounts are taken as appropriate.
• Review and process employee expense reports.
• Maintains accounting ledgers by verifying and posting daily account transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.
• Provides accounts payable training to various departments within the organization.
• Documents completion of the assigned tasks and updates the tickler file.
• Complete all duties as assigned or requested as outlined in operational and procedural guidelines, especially in emergency situations at properties serving residents or employees.
• Participate in Trauma Informed Care ( eligible) initiatives to include training, work groups, and project assignments aimed at achieving certification as a TIC organization.
• Recognize the importance of a dataسۇ organized approach that follows expanded data governance policies, learning distinct roles, and collaborating with data trustees, stewards, custodians, users, and other data-related roles.
• Employees are expected to use Generative AI solutions ethically and responsibly.
• Other duties as assigned.

• High School Diploma or General ED

• Four (4) years of high‑volume accounts payable processing in an automated environment.
• Ability to learn and use cloud applications such as GSuite and Microsoft Office 365 (One Drive, Outlook, Word, Excel, PowerPoint, Mac, or PC equivalents).
• Successful completion of a criminal history background check, education and work history verification, and drug screening test.

• Ability to learn cloud technologies such as Lucid Chart for diagrams; familiarity with Vizio or equivalent; understanding…